Faculty Affairs Coordinator

University of Southern California • Los Angeles, CA

8d • $39 - $55

About The Position

The Faculty Affairs Coordinator supports the Vice Dean for Teaching and Faculty Affairs and works closely with the Vice Dean for Faculty and Academic Affairs, Dean, Vice Deans, and Department Chairs. The role regularly interacts with central university offices, Marshall Business Affairs, and Marshall academic units. As part of a small team, the coordinator provides a broad range of administrative and project functions of varying complexity with minimal supervision. The position administratively reports to the Vice Dean for Teaching and Faculty Affairs.

Requirements

• Bachelor's degree.
• At least 1 year of experience.
• Ability to receive supervision and guidance.
• Working knowledge of the faculty employee life cycle.
• Highly organized.
• Experience with Microsoft Office.
• Excellent written and oral communication skills.
• Resume and cover letter are required; they may be submitted as one file.

Nice To Haves

• 3 years of experience.
• Understanding of faculty-related matters, such as appointments, promotions, and tenure.
• Highly motivated.
• Experience working with faculty in a university environment.

Responsibilities

• Performs administrative and human resources-related functions for faculty and maintains functional oversight of faculty hiring, tenure, and promotions.
• Manages faculty data and documents in record-keeping systems, including FAM and USC Workday, while ensuring confidentiality and appropriate document retention.
• Coordinates faculty payroll process changes with Marshall Business Affairs, central payroll, and other relevant units.
• Assists with maintaining and managing confidential files related to faculty misconduct and other sensitive issues.
• Assists in managing full-time faculty workload profiles in Salesforce, the promotion process for RTPC faculty, and the semester overload process.
• Supports Marshall leaders in developing and executing new or special faculty-related initiatives.
• Coordinates communications with faculty and serves as a key contact for faculty inquiries, particularly those from RTPC faculty.
• Generates and analyzes faculty-related reports and assists with faculty data presentations.
• Performs other related duties as assigned or requested.

Benefits

• Health benefits for staff and their family, with access to the university medical network.
• Eligibility for retirement plans with employer contributions.
• Tuition benefits for staff and their family.
• Free professional development classes.
• Access to commuter trains, buses, and free tram pickup services.
• Discounts to sporting and other campus events.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level