Department Faculty Coordinator, Office of Academic and Faculty Affairs (Phoenix)

The University of Arizona•Phoenix, AZ

13d

About The Position

The Department Faculty Coordinator (DFC) supports multiple clinical departments within the University of Arizona College of Medicine–Phoenix. Under limited supervision, the coordinator works directly with department chairs and faculty to ensure completion of faculty affairs tasks required by the Provost’s Office, ABOR, the Office of the Dean, LCME, AAMC, and the Office of Academic & Faculty Affairs (OAFA). The role manages faculty life-cycle processes, faculty affairs administration, and department support activities. Visa sponsorship is not available.

Requirements

Bachelor's degree or equivalent advanced learning attained through professional-level experience.
At least 3 years of relevant work experience, or an equivalent combination of education and work experience.
Ability to manage multiple and competing priorities and projects effectively.
Knowledge of how to handle confidential and sensitive information with discretion.
Excellent written and verbal communication skills.
Skill in effectively using Microsoft Office applications, including Word, Excel, and PowerPoint.

Nice To Haves

Experience working in an academic medicine setting.
Experience working in Smartsheet.
Experience providing excellent customer service.

Responsibilities

Manage all steps in the faculty life cycle for assigned departments.
Consult with department committees and leaders on initial title and promotion/tenure decisions, and advise them on processes and policies.
Advise prospective and current faculty about rank and track criteria; provide process recommendations and training.
Manage the annual review process for college- and BUMG-employed faculty, including completion of peer review committee and department chair evaluations.
Collect data and prepare annual reports on department faculty involvement; collaborate with department chairs on continued titling for the next academic year.
Serve as liaison to OAFA and external departments as needed.
Maintain institutional and departmental data in accordance with university and office policies and processes.
Collaborate with the GME Office to provide DCC resident and fellow titles for assigned departments.
Facilitate conflict resolution for DCC faculty in assigned departments.
Prepare department reports for accreditation and leadership purposes.
Coordinate department meetings with department chairs and administrative teams.
Develop and conduct training for department faculty.
Oversee continuing medical education (CME) RSS events for assigned departments.
Manage the budget for department faculty-affairs needs.
Perform other duties as assigned.