Office Coordinator

The Office Coordinator will be responsible for providing administrative support, managing office supplies, coordinating office events, and ensuring the smooth operation of the office. They will assist with various tasks such as scheduling appointments, handling correspondence, and maintaining accurate records. The ideal candidate should have strong organizational skills, excellent communication abilities, and the ability to handle multiple tasks efficiently. They should also be detail-oriented and possess a professional and courteous demeanor.

• Provide general administrative assistance to various departments, including preparing documents, handling correspondence, and scheduling appointments and meetings.
• Monitor and maintain inventory of office supplies, ensuring their availability and timely replenishment. Place orders for new supplies as needed while adhering to budget guidelines.
• Ensure the office is clean, safe, and well-maintained. Address any maintenance issues promptly and liaise with external vendors when necessary.
• Assist employees with travel bookings, accommodations, and related arrangements when required.
• Help organize and coordinate office events, meetings, conferences, and social gatherings, ensuring they run smoothly and efficiently.
• Maintain accurate and up-to-date records, databases, and filing systems. Perform data entry tasks with precision and confidentiality.
• Disseminate company-wide communications, announcements, and updates through various channels, such as emails and bulletin boards.
• Assist employees in preparing and submitting expense reports, verifying receipts, and ensuring compliance with company policies.
• Support the HR department with onboarding new employees, processing paperwork, and maintaining employee records.
• Assist with scheduling onsite interviews for candidates and ensuring a good candidate experience onsite.
• Monitor office security procedures and ensure compliance with safety guidelines and protocols.
• Participate in special projects and assignments as requested by management, contributing to the overall efficiency and success of the organization.

• College degree preferred; additional relevant qualifications are a plus.
• Proven experience as an Office Coordinator, Administrative Assistant, or similar role.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to prioritize tasks and work well under pressure.
• Attention to detail and accuracy in performing tasks.
• Professional and courteous demeanor with exceptional customer service skills.
• Familiarity with office equipment and basic maintenance.

• Pay is based on factors such as scope and responsibilities of the position, candidate's work experience and skillset, and location
• Certain roles may be eligible for incentive compensation, equity, and benefits
• Opportunity to participate in special projects and assignments
• Chance to contribute to the overall efficiency and success of the organization
• Proactive and detail-oriented individuals are valued
• Passion for maintaining a well-organized and efficient office environment
• Potential for career growth and development
• Professional and courteous work environment
• Exceptional customer service skills are appreciated
• Familiarity with office equipment and basic maintenance
• Ability to handle confidential information with discretion and integrity
• Flexibility to adapt to changing needs and responsibilities
• Opportunity to work with a dynamic team
• Chance to support company's operations and contribute to its success