This job is closed
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About the position
The Office Coordinator will be responsible for providing administrative support, managing office supplies, coordinating office events, and ensuring the smooth operation of the office. They will assist various departments with administrative tasks, maintain inventory of office supplies, and handle travel arrangements for employees. Additionally, the Office Coordinator will coordinate office events and meetings, maintain accurate records, assist with expense reporting, and support HR functions. The ideal candidate should be highly organized, detail-oriented, possess excellent communication skills, and be able to handle multiple tasks efficiently.
- Provide general administrative assistance to various departments, including preparing documents, handling correspondence, and scheduling appointments and meetings.
- Monitor and maintain inventory of office supplies, ensuring their availability and timely replenishment. Place orders for new supplies as needed while adhering to budget guidelines.
- Ensure the office is clean, safe, and well-maintained. Address any maintenance issues promptly and liaise with external vendors when necessary.
- Assist employees with travel bookings, accommodations, and related arrangements when required.
- Help organize and coordinate office events, meetings, conferences, and social gatherings, ensuring they run smoothly and efficiently.
- Maintain accurate and up-to-date records, databases, and filing systems. Perform data entry tasks with precision and confidentiality.
- Disseminate company-wide communications, announcements, and updates through various channels, such as emails and bulletin boards.
- Assist employees in preparing and submitting expense reports, verifying receipts, and ensuring compliance with company policies.
- Support the HR department with onboarding new employees, processing paperwork, and maintaining employee records.
- Assist with scheduling onsite interviews for candidates and ensuring a good candidate experience onsite.
- Monitor office security procedures and ensure compliance with safety guidelines and protocols.
- Participate in special projects and assignments as requested by management, contributing to the overall efficiency and success of the organization.
- College degree preferred; additional relevant qualifications are a plus.
- Proven experience as an Office Coordinator, Administrative Assistant, or similar role.
- Strong organizational and time management skills.
- Excellent verbal and written communication abilities.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to prioritize tasks and work well under pressure.
- Attention to detail and accuracy in performing tasks.
- Professional and courteous demeanor with exceptional customer service skills.
- Familiarity with office equipment and basic maintenance.
- Pay based on factors such as scope, responsibilities, experience, and location
- Certain roles eligible for incentive compensation, equity, and benefits
- Opportunity to participate in special projects and assignments
- Chance to contribute to the overall efficiency and success of the organization
- Proactive and detail-oriented work environment
- Well-organized and efficient office environment
- Opportunity to work with a dynamic team
- Access to MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Ability to prioritize tasks and work well under pressure
- Attention to detail and accuracy in performing tasks
- Professional and courteous demeanor with exceptional customer service skills
- Familiarity with office equipment and basic maintenance
- Ability to handle confidential information with discretion and integrity
- Ability to troubleshoot AV technical issues
- Flexibility to adapt to changing needs and responsibilities