Office Coordinator

The Office Coordinator will be responsible for overseeing the maintenance and operations of multiple office locations across EMEA. This includes managing facilities, office supplies, office logistics, and vendor relationships. The role requires strong organizational and time management skills, as well as excellent communication and interpersonal skills. The Office Coordinator will also be responsible for ensuring compliance with health and safety regulations and managing the office budget. This is a busy and varied role within a fast-growing company, supporting the smooth running of the offices and promoting a productive work environment.

• Oversee the maintenance and upkeep of office premises in three locations across EMEA
• Coordinate office space planning, furniture arrangements, and necessary renovations or repairs
• Liaise with building management and external service providers to address facility-related concerns
• Monitor office supplies and ensure sufficient stock levels are maintained
• Implement and maintain effective systems and processes to enhance office efficiency
• Develop and update office policies, guidelines, and procedures
• Handle day-to-day office logistics, such as mail distribution and ordering couriers
• Administer the travel management platform for EMEA
• Coordinate office events and book spaces for company meetings
• Front of house meet and greet in the Leeds office
• Ensure meeting rooms are well equipped and ready for meetings
• Inventory and ordering of consumables, office supplies, stationary, and catering supplies
• Arrange meetings for internal and external stakeholders
• Travel to other offices when required
• Manage and track the beverage and snack budget for each office space
• Ensure compliance with health and safety regulations and conduct risk assessments
• Organize safety training sessions for employees
• Collaborate with vendors and service providers to negotiate contracts and manage service level agreements
• Assist in the preparation and management of the facilities and office budget
• Provide support and assistance to employees on office-related matters and facility-related inquiries
• Administer EMEA based company and culture awards

• Proven experience in facilities, office services, or a related field
• Experience of or a desire to work across multi-site environments
• Strong organizational and time management skills, with the ability to prioritize tasks effectively
• Excellent communication and interpersonal skills to interact with employees and external vendors
• Sound knowledge of health and safety regulations and facility management

• Collaborative and challenging work environment
• Opportunity to work with ambitious and intelligent people
• Opportunity to work across multiple nationalities and cultures
• Continuous improvement and development
• Unlimited opportunity for growth
• Supportive of women and marginalized groups in the hiring process
• Work that supports successful teams and athletes
• Competitive salary and benefits package