OFFICE ASSOCIATE
About The Position
The Illinois Department of Corrections is hiring an Office Associate for the Records Office at Big Muddy River Correctional Center. The position performs sentence calculations, processes and verifies writs of habeas corpus and escorted day-release activities, and prepares packets of materials for distribution. It also maintains individual in-custody count sheets and the docketing system, and keyboards charts, reports, documents, forms, memoranda, and letters, including materials containing medical and legal terminology. The role is based fully in the office and works 8:00 a.m. to 4:00 p.m., Monday through Friday, with Saturday and Sunday off. The position is represented by a union, and the applicable collective bargaining agreement governs filling the position.
Requirements
- Knowledge, skills, and mental development equivalent to completion of high school.
- Two years of office experience.
- Ability to keyboard accurately at 45 words per minute.
- Ability to pass the IDOC/IDJJ background check.
- Ability to pass a drug screen.
- Must abide by employer vaccine and/or other medical standards.
Responsibilities
- Perform complex sentence calculations, including revocation and restoration of statutory sentence credits.
- Prepare documents resulting from individual-in-custody due process regarding disciplinary hearing results and enter data into O360 and/or Champs.
- Prepare and distribute daily information about individual-in-custody movements, disciplinary actions, and results of legal actions.
- Keyboard documents, reports, forms, and memoranda, including legal terminology, in O360.
- Serve as a member of the Facility Review Team in accordance with Administrative Directive 01.11.103.
- Maintain individual-in-custody count sheets and the docketing system.
- Perform other reasonable duties within the scope of the position.
Benefits
- Health, life, vision, and dental insurance.
- Pension plan, with Tier II vesting at 10 years.
- Full 20-year retirement awards include free health insurance during retirement.
- Deferred compensation and other pre-tax benefits programs.
- 13–14 paid state holidays annually.
- Three paid personal business days annually.
- 12 paid sick days annually, with unused sick days carried over year to year.
- 10–25 paid vacation days annually, with 10 days beginning at the first year of employment.
- Employee Assistance Program and/or mental health resources.
- 12 weeks of paid maternity/paternity leave.
- Extensive training and career advancement opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
