OFFICE ASSOCIATE
About The Position
The Division of Behavioral Health and Recovery is seeking an Office Associate for Chester Mental Health Center in Chester, Illinois. The position performs complex specialized keyboarding and clerical functions for supervisory and professional staff, including transcribing documents containing medical, psychiatric, psychological, and legal terminology. It maintains patient clinical files and a database used to notify medical, psychiatric, and clinical staff of scheduled psychiatric, psychological, social work, and treatment plan reviews. The position is fully in office, Monday through Friday, 8:30 a.m. to 4:30 p.m., with a 30-minute unpaid lunch.
Requirements
- Knowledge, skill, and mental development equivalent to completion of high school.
- Two years of office experience.
- Ability to keyboard accurately at a rate of 45 words per minute.
- Ability to use office equipment, including personal computers and software programs such as Microsoft Office.
- Ability to pass the IDHS background check.
- Ability to pass a drug screen for drugs prohibited from recreational use under Illinois law.
Responsibilities
- Perform complex specialized keyboarding and clerical functions for supervisory and professional staff.
- Provide clerical office support as a secretary to unit administrative and professional staff by keyboarding correspondence such as letters, memorandums, schedules, and notices from handwritten copy, prerecorded material, or voice dictation.
- Maintain all patient clinical files in accordance with the facility’s Clinical Entry Record Guidelines.
- Use software programs to maintain a database notifying medical, psychiatric, and clinical staff of scheduled psychiatric, psychological, social work, and treatment plan reviews.
- Keyboard and distribute DMH-30 referrals.
- Perform other duties as assigned or required that are reasonably within the scope of the listed duties.
Benefits
- Pension program
- Competitive group insurance benefits, including health, life, dental, and vision insurance
- Three paid personal business days annually
- Twelve paid sick days annually, with sick days carrying over from year to year
- 10–25 days of paid vacation annually, with 10 days in the first year of employment
- Thirteen paid holidays annually, and 14 in even-numbered years
- Flexible work schedules when available and dependent upon position
- Twelve weeks of paid parental leave
- Deferred compensation supplemental retirement plan
- Optional pre-tax Medical Care Assistance Plan and Dependent Care Assistance Plan
- Eligibility for the Federal Public Service Loan Forgiveness Program
- Eligibility for GI Bill training or apprenticeship benefits for qualifying veterans
- Commuter Savings Program for Chicago employees
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
