Office Associate, Opt. 2

State of Illinois•Springfield, MO

11d•Onsite

About The Position

The Illinois Department of Public Health is hiring an Office Associate for the Vital Records Division. Under general direction, the employee performs complex and specialized clerical duties, including information entry, keyboarding, record processing, and general office support. The position determines work methods and procedures for completing assignments and clarifies office procedures and statutes to professionals processing Illinois birth, death, fetal death, marriage, and divorce records. The position is based at 110 W Lawrence Ave, Springfield, Illinois. Work hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. Although the posting mentions anticipated hybrid schedule availability, it explicitly states that this position does not offer a remote, hybrid, or alternative work schedule. This is a union position, and the relevant collective bargaining agreement applies.

Requirements

Knowledge, skill, and mental development equivalent to completion of high school.
Two years of office experience.
Ability to keyboard accurately at a rate of 45 words per minute.

Responsibilities

Perform complex and specialized clerical duties.
Enter information and perform keyboarding, record processing, and general office support.
Determine work methods and procedures to complete assignments.
Clarify office procedures and statutes to professionals processing birth, death, fetal death, marriage, and divorce records for the State of Illinois.

Benefits

Competitive group insurance benefits, including health, life, dental, and vision plans.
Pension plan through the State Employees Retirement System.
Voluntary Deferred Compensation Program for supplemental retirement savings.
Optional pre-tax Medical Care Assistance Plan (MCAP) and Dependent Care Assistance Plan (DCAP).
10–25 days of paid vacation annually, with 10 days for the first year of state employment.
12 paid sick days annually, carried over year to year.
Three paid personal business days per calendar year, prorated based on start date.
13–14 paid holidays per year.
12 weeks of paid parental leave.
Employee Assistance Program and/or mental health resources.