Office Associate, Opt. 2
About The Position
The Illinois Department of Public Health is seeking an Office Associate for the Transformation Office, Health Statistics Bureau, Vital Records Division. Under general direction, the employee performs complex and specialized clerical duties, including information entry, keyboarding, record processing, and general office support. The employee determines methods and procedures for completing assignments and clarifies office procedures and statutes for professionals processing Illinois birth, death, fetal death, marriage, and divorce records. The position is based at 110 W Lawrence Ave, Springfield, Illinois. Work hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. Although the posting lists possible hybrid schedule availability depending on operational needs, it also states that this position does not offer a remote, hybrid, or alternative work schedule. This is a union position, subject to the applicable collective bargaining agreement. Applications must be submitted electronically through the Illinois jobs website.
Requirements
- Education and mental development equivalent to completion of high school.
- Two years of office experience.
- Ability to keyboard accurately at 45 words per minute.
Responsibilities
- Perform specialized information entry and keyboarding.
- Process records, including birth, death, fetal death, marriage, and divorce records.
- Provide general office support and complete complex, specialized clerical duties.
- Determine work methods and procedures to complete assignments.
- Clarify office procedures and statutes for professionals involved in processing vital records.
Benefits
- Competitive group insurance, including health, life, dental, and vision plans.
- Pension plan through the State Employees Retirement System.
- Voluntary Deferred Compensation Program.
- Optional pre-tax Medical Care Assistance Plan and Dependent Care Assistance Plan.
- 10–25 days of paid vacation annually, depending on service; 10 days in the first year of state employment.
- 12 paid sick days annually, with carryover.
- Three paid personal business days per calendar year, prorated based on start date.
- 13–14 paid holidays per year.
- 12 weeks of paid parental leave.
- Employee Assistance Program and/or mental health resources.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
