Office Assistant: Front Office-Bilingual- 7187

CHR Career•Willimantic, CT

67d•Onsite

About The Position

To provide support to staff in a fast-paced setting providing services for clients with severe and prolonged mental illness. By : Assuming the clerical/administrative support duties and responsibilities that are needed for working with agency direct care staff.

Requirements

Bilingual
High School diploma or equivalent required.
Previous experience in an office or customer service setting required.
Valid driver’s License

Responsibilities

Provides support of staff providing direct care functions and in concert with the administrative support team.
Responsible for appointment scheduling and answering main telephone line in a busy clinic to assist physicians, therapists/extensive contact with clients and staff to coordinate appointments, supervision and meetings with multiple staff members.
Assists patients with questions and requests.
Triage clients to handle crisis situations that occur both with clients on the phone and in person. Acts as liaison with doctors and other providers when patient crisis occurs.
Collects client self-pay fees, co-pays and rent payments.
Assists new clients who have questions regarding available services. Refers clients to Assessment Center or Open Access. Maintains documentation and other methods of communication to maintain quality services.
Maintains therapist and provider's schedule. Responsible for changes to schedule as necessary/assists staff with locating available rooms on short notice.
Processes paperwork that needs to be reviewed by clinic staff. After paperwork has been reviewed ensures that paperwork is copied, scanned, mailed and filed as appropriate.
Prepares miscellaneous correspondence for clinic staff.
Maintains contact list.
Prepares records for forwarding to other providers.
Assists with tracking insurance authorization and preparation of forms.
Verifies insurance for clients presenting for appointments.
Assists with answering of main telephone lines and processing of calls/answers telephone calls from satellite offices when phones are on ‘roll-over’.
Maintains office in a neat and organized manner, completes filing, faxing and copying requests as needed.
Distributes daily mail
Maintains petty cash for staff.
May perform other assignments and duties as area require