Office Assistant/Permit and Rebate Coordinator

Mr. Rooter • Poughkeepsie, NY

2d • Onsite

About The Position

D. Rohde Home Services is seeking a full-time Administrative Assistant to manage data entry and paperwork that keep heating, cooling, and plumbing jobs moving. The position is based in person at the company’s Poughkeepsie, New York office and works under the Office Manager. The coordinator is expected to manage their task list independently, follow assignments through to completion, and identify other work that needs attention. Pay is $25 to $30 per hour, based on experience.

Requirements

• Strong work ethic; reliability, punctuality, and ability to finish assigned work.
• Ability to work independently, manage deadlines, and follow through without reminders.
• Attention to detail and accuracy, including catching mistakes before they become problems.
• Comfort using computers and online portals and learning new software.
• High school diploma or equivalent.

Nice To Haves

• Office, administrative, or data entry experience.
• Experience with permits, rebates, or the trades.

Responsibilities

• Perform accurate, high-volume data entry in ServiceTitan business software.
• Prepare and file permits with local municipalities and track them through closeout.
• Submit and follow up on rebate applications through the NYS Clean Heat program.
• Register installed equipment with manufacturers for warranty coverage.
• Handle general office tasks, including filing, email, phones, and maintaining organized records.
• Support the Office Manager with other tasks as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED