Office Assistant / Bookkeeper

The Hire Standard • San Francisco, CA

8d • Onsite

About The Position

A well-established property management company in Sausalito is seeking an Office Assistant / Bookkeeper to manage day-to-day administrative and bookkeeping functions. The role supports tenant and vendor communication, accounts payable, credit card reconciliation, and office organization, and works closely with the management team. It offers an opportunity to grow responsibilities over time. Success requires responsiveness, attention to detail, and the ability to manage multiple priorities.

Requirements

• High school diploma or equivalent.
• At least 3 years of office experience; real estate or construction experience is ideal but not required.
• Excellent organizational skills and ability to prioritize and manage multiple tasks in a fast-paced environment.
• Strong verbal and written communication skills.
• Proficiency with Word, Excel, and Google Drive.
• Exceptional attention to detail and follow-through.
• Ability to maintain clear, orderly records and strict confidentiality.
• Upbeat, positive, and kind demeanor.
• Ability to multitask and thrive with variety.
• Responsive and proactive approach to challenges.
• Trustworthiness with sensitive business and tenant information.

Nice To Haves

• Real estate or construction office experience.

Responsibilities

• Answer phones and emails and provide polite, professional assistance.
• Maintain tenant and vendor files.
• Handle credit card reconciliation and accounts payable.
• Obtain quotes for new construction jobs.
• Follow up on insurance requirements from tenants and vendors.
• Manage contractor time cards.
• Maintain and organize the filing system in Google Drive.
• Update company forms as needed.
• Create and maintain spreadsheets.
• Prepare expense reports.
• Help keep company policy and procedure manuals current.
• Support day-to-day management of commercial real estate properties.

Benefits

• Opportunity for growth within the company.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED