Bookkeeper / Office Manager

Cogent Talent Solutions•Park Hills, KY

About The Position

The Bookkeeper / Office Manager supports the financial and administrative operations of an automotive service provider serving Northern Kentucky and the Greater Cincinnati area. The role handles daily bookkeeping and financial reporting while coordinating front-office functions and helping provide a positive customer experience. Duties also include payroll preparation, purchasing, recordkeeping, vendor and customer communications, and compliance support. The position is based in an office within an active auto repair facility. Typical hours are Monday through Friday, 8 a.m. to 6 p.m., with occasional overtime during peak periods.

Requirements

At least 3 years of experience in accounting or bookkeeping.
Strong understanding of accounting principles and financial reporting.
Proficiency with QuickBooks, Microsoft Office Suite, and general office systems.
Excellent organizational, communication, and time-management skills.
Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.
High level of integrity and confidentiality.

Nice To Haves

Prior experience in an automotive or service-based environment.
Experience managing a small office or working in a combined administrative and accounting role.
Familiarity with automotive repair operations and terminology.

Responsibilities

Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations.
Close the register daily and run the sales tape.
Finalize credit card transactions and make bank deposits.
Reconcile the daily sales report with the previous day's register close-out.
Post parts invoices to QuickBooks after matching them to filed invoices.
Maintain accurate and current financial records in QuickBooks.
Prepare monthly financial statements, reports, and budgets.
Track expenses, manage vendor payments and purchasing, and oversee cash flow.
Coordinate quarterly and annual tax filings with the CPA and help ensure tax compliance.
Provide guidance on financial planning and cost-saving opportunities.
Prepare payroll on Wednesday mornings.
Oversee front-office operations, including customer service, scheduling, and workflow coordination.
Maintain organized records, including service orders, vehicle records, and vendor contracts.
Order and manage office supplies and shop materials.
Supervise administrative staff if applicable and support HR tasks such as onboarding and timekeeping.
Communicate with vendors, insurance companies, and customers as needed.
Help ensure workplace compliance with local, state, and federal regulations, including OSHA and labor laws.
Answer phones and direct calls.
Perform additional tasks as assigned by the owner.