Bookkeeper / Office Manager

Cogent Talent Solutions•Park Hills, KY

20h•$18 - $22

About The Position

Our client is a growing automotive service provider serving Northern Kentucky and the Greater Cincinnati area. The Bookkeeper / Office Manager supports the company’s financial operations and front office, helping provide a strong customer experience and contribute to the team’s ongoing success. The role combines bookkeeping and accounting duties with office management in an active auto repair facility. Responsibilities include managing daily financial transactions and records in QuickBooks, preparing financial reports, overseeing expenses and vendor payments, and coordinating tax filings with the CPA. The position also supports payroll preparation, front office operations, customer service, scheduling, records management, purchasing, vendor communications, and administrative tasks as assigned by the owner.

Requirements

At least 3 years of accounting or bookkeeping experience.
Strong understanding of accounting principles and financial reporting.
Proficiency with QuickBooks, Microsoft Office Suite, and general office systems.
Excellent organizational, communication, and time-management skills.
Ability to multitask, prioritize, and maintain accuracy in a fast-paced environment.
High level of integrity and confidentiality.

Nice To Haves

Prior experience in an automotive or service-based environment.
Experience managing a small office or working in a dual-role administrative/accounting position.
Familiarity with automotive repair industry operations and terminology.

Responsibilities

Manage daily financial transactions, including accounts receivable, invoicing, and bank reconciliations.
Close the register daily and run the sales tape.
Finalize credit card transactions.
Make bank deposits.
Reconcile the sales report daily against the previous day’s cash register close-out tape.
Post parts invoices to QuickBooks after matching them to filed invoices.
Maintain accurate, up-to-date financial records in QuickBooks.
Prepare monthly financial statements, reports, and budgets.
Oversee expense tracking, vendor payments, and purchasing.
Ensure compliance with tax requirements and prepare quarterly and annual tax filings in coordination with the CPA.
Monitor cash flow and provide guidance on financial planning and cost-saving opportunities.
Prepare payroll on Wednesday mornings.
Oversee front office operations, including customer service, scheduling, and workflow coordination.
Maintain organized filing systems for service orders, vehicle records, vendor contracts, and other documents.
Order and manage office supplies and shop materials.
Supervise administrative staff if applicable and support HR-related tasks such as onboarding and timekeeping.
Communicate with vendors, insurance companies, and customers as needed.
Ensure workplace compliance with local, state, and federal regulations, including OSHA and labor laws.
Answer phones and direct calls.
Perform additional tasks as assigned by the owner.