Office Manager and Bookkeeper

Pacscon Geoenvironmental Inc•Tampa, FL

5h•$20 - $30•Onsite

About The Position

Tampa, Florida based engineering and environmental firm looking for an Office Manager and Bookkeeper, who will ensure the efficient day-to-day administration of the office while managing core accounting and financial tasks. This role requires a highly organized professional capable of balancing administrative support, human resources coordination, and accurate financial reporting.

Requirements

2–5 years of combined experience in office administration and bookkeeping.
Strong proficiency in QuickBooks (Desktop or Online) and Microsoft Office Suite (Excel, Word, Outlook).
Exceptional time-management abilities with strict attention to detail and accuracy.
Excellent verbal and written communication skills for interacting with clients, vendors, and staff.
High school diploma required

Nice To Haves

associate or bachelor’s degree in business administration, accounting, or a related field is preferred.

Responsibilities

Accounts Payable/Receivable (AP/AR): Process vendor invoices, issue payments, track customer billings, and follow up on overdue accounts.
Reconciliation: Perform monthly bank and credit card reconciliations.
Payroll Support: Assist with or manage semi-monthly/weekly payroll processing, tracking hours, and commission administration.
Financial Reporting: Prepare basic financial statements, cash flow reports, and ledger updates for management.
Daily Operations: Oversee front-office operations, manage incoming correspondence, and direct phone inquiries.
Inventory & Supplies: Monitor office and kitchen supply inventory; place reorders as needed.
Vendor & Facility Coordination: Maintain relationships with building management and office equipment vendors (copiers, internet, etc.).
Scheduling & Meetings: Coordinate team calendars, schedule internal meetings, and prepare meeting spaces or agendas.
Employee Onboarding: Assist with new hire paperwork, setup, orientation, and policy reviews.
Record Maintenance: Keep personnel files and employment records organized and confidential.