Office Administrator/Bookkeeper
Aston Carter•Portsmouth, VA
•$20 - $25•Onsite
About The Position
The Office Administrator/Bookkeeper supports front-office operations and bookkeeping, including payroll for approximately 15 employees using Paychex, weekly invoicing, and bi-weekly check runs. The role also maintains the company website and social media platforms, customer database, product specifications, and pricing sheets, and provides administrative support to management. This is a contract-to-hire position based onsite in Portsmouth, Virginia, Monday through Friday from 8:00 AM to 4:30 PM. The work environment is described as laid back, though it can be loud and fast-paced at times.
Requirements
- At least 2–3 years of bookkeeping or transactional accounting experience, including accounts payable, accounts receivable, payroll, and reconciliations.
- Basic proficiency in Microsoft Excel and Word.
- Customer-service orientation and ability to greet visitors in person and over the phone.
Nice To Haves
- Experience with Sage 50 or PeachTree ERP.
Responsibilities
- Provide bookkeeping support for payroll, accounts receivable, accounts payable, and reconciliations as directed.
- Handle incoming calls and greet visitors.
- Monitor customer traffic at the front door and maintain front-office organization.
- Manage the company website and social media marketing platforms, including Facebook and Instagram.
- Maintain the customer database and keep product specifications and pricing sheets updated.
- Assist the management team with sales quotes and correspondence with customers and suppliers as directed.
- Perform other duties as assigned.
- Complete weekly invoicing and bi-weekly check runs.
- Process payroll for approximately 15 employees using Paychex.
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Critical illness, accident, and hospital coverage
- 401(k) retirement plan with pre-tax and Roth post-tax contributions
- Voluntary life and AD&D insurance for the employee and dependents
- Short- and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Paid time off, vacation, or sick leave, subject to eligibility and applicable plan terms
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Education Level
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