Senior Bookkeeper & Office Administrator

BRECKENRIDGE OUTDOOR EDUCATION•Breckenridge, CO

5d•$26 - $30•Onsite

About The Position

The Senior Bookkeeper & Office Administrator supports the financial health, administrative efficiency, and daily office operations of the Breckenridge Outdoor Education Center (BOEC). Working closely with the Finance Director, the role oversees full-cycle accounts payable and receivable, revenue reconciliations, banking and audit preparation using business operations software. As the primary office administrator, the position also coordinates central office operations, vendor relations, procurement, and facilities-related services across BOEC locations. The position is regular part-time and non-exempt, scheduled for 24–30 hours per week over approximately 3.5 days. The typical schedule is 9:00 a.m. to 5:00 p.m. The role is based at the BOEC Administration Office in Breckenridge, Colorado. The estimated start date is the first week of January 2027. The hourly rate is $26–$30, depending on experience and qualifications.

Requirements

At least 3 years of progressive bookkeeping, general ledger accounting, and office administration experience.
Proficiency in QuickBooks, including accrual accounting, and Microsoft Excel.
Strong attention to detail and problem-solving skills.
Ability to handle confidential financial and personnel information with discretion.
Professional and welcoming communication style, strong interpersonal skills, and ability to collaborate effectively across departments.

Nice To Haves

Nonprofit experience.
Knowledge of nonprofit accounting, grant tracking, restricted fund allocations, and automating multi-channel donor reconciliation.
Experience integrating CRM workflows with core accounting ledgers and streamlining corporate card expense management.
Expertise with donor management, ERP, and payment platforms, including QuickBooks, Salesforce, Kulturra, Ramp, and Donor Perfect.

Responsibilities

Manage full-cycle accounts payable, including auditing vendor bills, verifying contract terms, assigning chart-of-accounts codes, and routing electronic or check payments through QuickBooks and Ramp.
Oversee organizational credit card workflows in Ramp by reviewing employee expenses, enforcing documentation standards, tracking missing receipts, and resolving unapproved transactions.
Maintain vendor records, track outstanding checks, process seasonal staff equipment reimbursements, and maintain active 501(c)(3) tax-exempt documentation.
Log, process, and reconcile incoming cash, checks, and third-party platform revenues in QuickBooks, ensuring they are properly attached to bank deposits.
Reconcile invoicing for Wilderness and Ski programs using Salesforce/Kulturra and QuickBooks.
Manage staff housing rental payments, lease agreements, and security deposit returns.
Assist the Finance Director with monthly reports, bank and credit card reconciliations, and revenue recognition using Salesforce and QuickBooks.
Work with the Marketing team to ensure retail sales and inventory counts are accurate across BOEC locations.
Perform monthly journal entries and reconciliations.
Administer Ramp expense management and accounts payable in partnership with the Finance Director, including maintaining platform users and account-coding rules.
Maintain retail and billing product codes across QuickBooks and Salesforce and create or update standard operating procedures as needed.
Train field staff on corporate credit card policies and procedures, and train event personnel on financial procedures, petty cash reconciliation, credit card processing, and point-of-sale standards.
Perform quarterly sales tax filings, maintain business licenses, issue non-employee 1099s, and assist with annual audit preparation and record-retention schedules.
Serve as the primary contact for incoming calls and inquiries, maintain auto-attendants and phone directories, and manage daily incoming and outgoing mail and parcels.
Liaise with staff support and third-party IT contractors regarding hardware and software procurement, postage meters, and phone-system maintenance.
Manage service agreements, contracts, and routine maintenance for central office technology, copiers across locations, postage meters, and cleaning service providers.
Order and restock office, cleaning, and technology supplies across BOEC facilities.
Maintain the organization, stocking, and operational readiness of shared office spaces, including the mail room, kitchen, and administrative supply areas.