Office and Accounting Administrator

GMI Corporation•Franklin, IN

About The Position

The Office and Accounting Administrator oversees daily office operations and front-office administration, serving as the primary contact for internal staff and visitors. The role also supports accounting activities, including accounts payable and receivable, payroll and benefits accounting, general accounting entries and reconciliations, customer invoicing, and month-end close. Customer order entry is included when it has not been moved elsewhere. The position requires experience with inventory receiving through the accounting process, customer purchase order acceptance criteria, ERP order entry and customer setup, journal entries, benefit auditing, labor and contract staffing invoice review, bank reconciliation, and month-end accounting support. The role involves handling confidential information and calls for critical thinking and effective communication across organizational levels. Employees are expected to follow GMI C3A.R.E. values: Customer Focused, Consistency, Communication & Collaboration, Accountability, and Engagement.

Requirements

Bachelor's degree or equivalent experience.
At least 5 years of experience in office and accounting administration.
Working knowledge of Excel, ERP systems, MS Word, and payroll software.
US Person qualified.
No felony conviction.
Experience with inventory receiving through the accounting process.
Experience verifying customer purchase order acceptance criteria, entering orders into an ERP system, and customer setup.
Experience with journal entries, benefit auditing, and review of labor and contract staffing invoices.
Experience with bank reconciliation and month-end accounting support.
Ability to handle confidential information.
Critical-thinking ability.
Ability to communicate effectively with all levels within an organization.
Ability to lift, push, and pull 10 pounds.
Required PPE in designated areas.

Responsibilities

Oversee daily office operations and front-office administrative work.
Serve as the primary contact for internal staff and visitors.
Support accounts payable and accounts receivable.
Handle payroll and benefits accounting activity.
Prepare general accounting entries and perform reconciliations.
Prepare customer invoices.
Perform customer order entry when it has not been moved elsewhere.
Process inventory receiving through the accounting process.
Verify customer purchase order acceptance criteria, enter orders into the ERP system, and set up customers.
Prepare journal entries and audit benefits.
Review labor and contract staffing invoices.
Perform bank reconciliation and provide month-end accounting support.
Handle confidential information.