Office Administrator - Marlborough, MA

Sartorius Stedim•Marlborough, MA

2d•Onsite

About The Position

The Office Administrator is responsible for general administrative activities and front-of-house services, including welcoming visitors, handling internal and external telephone calls, and completing administrative tasks efficiently. The role aims to create a positive first impression for everyone contacting reception while providing organization and support to the business. The position supports the Center for Bio Process Innovation and provides administrative support to multiple sites. It is based onsite at the Marlborough, Massachusetts site.

Requirements

Good standard of education.
Strong organizational and effective communication skills across all levels and functions.
Customer-service orientation and attention to detail.
Fluent in English.
Identification with the company's core values: Sustainability, Openness, and Enjoyment.

Nice To Haves

Internship experience in administration is ideal.
Experience in a similar role or function is beneficial.
Knowledge of an additional language is desirable.

Responsibilities

Perform general office duties, including filing, answering incoming calls, greeting visitors, and ordering office supplies.
Create a welcoming environment in the visitors' reception area and maintain a tidy, comfortable office environment.
Handle incoming calls efficiently and effectively.
Act as a liaison between employees and the Human Resources team.
Procure and administer stationery and office supplies.
Record receipts for raw material purchases and assist with forwarding invoices to the Finance Department.
Organize office functions and events as needed to support the business.
Arrange and administer external couriers and local transport services.
Administer information displays in the reception area.
Provide administrative support to the Center for Bio Process Innovation and multiple sites.

Benefits

Mentoring, leadership programs, and internal seminars.
Paid vacation, sick time, corporate holidays, and a community service day.
Flexible work schedules.
Comprehensive onboarding, including a virtual online platform.
Medical plan options, dental and vision coverage, employee assistance program, and wellness programs.
401(k) with company match.
Health savings account, flexible spending accounts for dependent care and healthcare, and a transportation commuter account.
Company-paid basic life insurance, AD&D, employee assistance program, family planning and women's health benefits, and Health Advocate.
Optional supplemental life insurance, legal services, long-term and short-term disability insurance, critical illness insurance, and student loan tuition refinance service.
Smart buildings with the latest technology and equipment.
Team support, international collaboration, and employee communities.