Office Administrator - Marlborough, MA

Sartorius•Marlborough, MA

2d•Onsite

About The Position

The Office Administrator is responsible for general administrative activities and front-of-house services, including welcoming visitors, handling internal and external telephone calls, and completing administrative tasks efficiently. The role aims to create a positive first impression for people contacting reception and provide organization and support to the business. The position supports the Center for Bio Process Innovation and provides administrative support to multiple sites. It is based onsite at the Marlborough, Massachusetts site.

Requirements

Good standard of education.
Strong organizational and communication skills across all levels and functions.
Customer-service orientation and attention to detail.
Fluent in English.

Nice To Haves

Internship experience in administration is ideal.
Experience in a similar role or function is beneficial.
An additional language is desirable.

Responsibilities

Perform general office duties, including filing, answering incoming calls, greeting visitors, and ordering office supplies.
Create a welcoming reception area and maintain a tidy, comfortable office environment.
Handle incoming calls efficiently and effectively.
Act as a liaison between employees and the Human Resources team.
Procure and administer stationery and office supplies.
Record receipts for raw material purchases and assist with forwarding invoices to the Finance Department.
Organize office functions and events as needed to support business needs.
Administer and book external couriers and local transport services.
Administer information displayed in the reception area.

Benefits

Mentoring, leadership programs, and internal seminars.
Paid vacation, sick time, corporate holidays, and a community service day.
Flexible work schedules.
Comprehensive onboarding, including a virtual online platform.
Mutual support, team spirit, international collaboration, and employee communities.
Medical plans, dental and vision coverage, EAP, and wellness programs.
Smart buildings with current technology and equipment.
401(k) with company match.
HSA, healthcare and dependent-care FSA, and transportation commuter account.
Company-paid basic life insurance, AD&D, EAP, family planning and women's health benefits, and Health Advocate.
Optional supplemental life insurance, legal services, LTD and STD, critical illness insurance, and student loan tuition refinance service.