Office Administrative Specialist

Miron Construction • Milwaukee, WI

4d • Onsite

About The Position

The Office Administrative Specialist provides administrative, office management, and document control support to project teams and staff. The role coordinates office operations, manages project documentation and records, and performs administrative functions that support efficient business and project execution. It works with team members to maintain accurate document management and effective communication and to complete administrative and project-related activities on time.

The position is based in the Milwaukee office, within the Human Resources department, and reports to the Senior Vice President, Milwaukee Office. It is a full-time, non-exempt role with a day-shift schedule and no travel required. No positions are supervised.

Requirements

• Demonstrate professionalism, confidence, and a service-oriented approach in customer-facing interactions.
• Have excellent written and verbal communication skills and strong human relations skills.
• Prioritize tasks effectively and follow direction from multiple departments in a dynamic work environment.
• Remain composed under pressure, exercise sound judgment, and troubleshoot issues efficiently.
• Be highly organized, attentive to detail, and able to manage multiple priorities simultaneously.
• Work effectively with diverse teams in a fast-paced, deadline-driven environment.
• Work independently and collaboratively while maintaining accuracy, efficiency, and adaptability.
• Be proficient in Microsoft Office 365.

Responsibilities

• Provide administrative and operational support to all departments.
• Serve as the first point of contact for visitors, clients, vendors, and employees, providing customer service in person, by phone, and through electronic communication.
• Manage incoming calls, mail, and packages; respond to inquiries; and direct communications to appropriate personnel.
• Maintain records, filing systems, expense reports, and other administrative documentation.
• Coordinate meeting logistics, office events, travel arrangements, catering services, and activities that support office operations.
• Prepare, review, proofread, and distribute bid requests and related project correspondence for the industrial project team.
• Assist with the management, organization, distribution, and retention of project documentation to support accuracy, accessibility, and compliance with company standards.
• Perform other related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed