Office Administrative Specialist
About The Position
The Office Administrative Specialist provides administrative, office management, and document control support to project teams and staff. The role coordinates office operations, manages project documentation and records, and performs administrative functions that support efficient business and project execution. It collaborates with team members to ensure accurate document management, effective communication, and timely completion of administrative and project-related activities. The position is based in the Milwaukee office, is classified as full-time and non-exempt, and works a day shift. It reports to the Senior Vice President, Milwaukee Office, and has no direct reports or required travel.
Requirements
- Professionalism and confidence in customer-facing interactions, with a strong service-oriented approach.
- Excellent written and verbal communication skills and outstanding human relations skills.
- Ability to prioritize tasks effectively and follow direction from multiple departments in a dynamic work environment.
- Ability to remain composed under pressure, exercise sound judgment, and troubleshoot issues efficiently.
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously.
- Ability to work effectively with diverse teams in a fast-paced, deadline-driven environment.
- Ability to work independently and collaboratively while maintaining accuracy, efficiency, and adaptability.
- Proficiency in Microsoft Office 365.
Responsibilities
- Provide administrative and operational support to all departments.
- Serve as the first point of contact for visitors, clients, vendors, and employees, providing customer service in person, by phone, and electronically.
- Manage incoming calls, mail, and packages; respond to inquiries; and direct communications to appropriate personnel.
- Maintain accurate records, filing systems, expense reports, and other administrative documentation.
- Coordinate meeting logistics, office events, travel arrangements, catering services, and other office activities.
- Prepare, review, proofread, and distribute bid requests and related project correspondence for the industrial project team.
- Assist with managing, organizing, distributing, and retaining project documentation to ensure accuracy, accessibility, and compliance with company standards.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
