Office Admin/AP-AR

Monarch Staffing • Aston, PA

23h • Onsite

About The Position

We are seeking a highly organized and detail-oriented Office Administrator to support daily accounting and administrative operations for a busy industrial/truck equipment company. This position is ideal for someone who thrives in a fast-paced office environment and has experience with Accounts Payable, Accounts Receivable, invoicing, and administrative coordination.

Requirements

• Previous office administration, AP/AR, or bookkeeping experience preferred
• Strong attention to detail and organizational skills
• Comfortable handling invoices, payment tracking, and documentation
• Proficiency with Microsoft Office, especially Excel and Outlook
• Ability to multitask and prioritize in a busy office environment
• Professional communication and follow-up skills

Responsibilities

• Process and review sales invoices and delivery paperwork
• Enter and maintain Accounts Payable and Accounts Receivable invoices
• Follow up on outstanding customer invoices and payment statuses
• Process weekly cash slips and daily credit card batches
• Verify invoice accuracy and match payments to invoices
• Request updated W9 forms from vendors as needed
• Reconcile monthly AP statements and request missing invoices
• Prepare and send monthly customer statements
• Maintain records for vehicle/truck stickers and related documentation
• Schedule safety committee meetings and distribute meeting minutes
• Order office supplies and support general office operations
• Assist with data entry, filing, and additional administrative projects as assigned

Benefits

• Stable full-time opportunity with potential for permanent hire
• Family-oriented and team-focused environment
• Opportunity to work independently while supporting multiple departments
• Competitive pay based on experience

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed