AP Admin.

Work at Simmons•Siloam Springs, AR

About The Position

Performs accounting and clerical tasks related to the accurate and timely processing and payment of accounts payable. This is a salary non-exempt position. The role processes invoices and payments, investigates discrepancies, resolves vendor concerns, and supports day-to-day accounting operations through cross-training and teamwork. The position also supports Simmons’ operating systems, including quality, security, office environment, company policies, and LEAN, and performs other duties as needed in support of business objectives. The role requires computer-based data entry, prolonged sitting, visual verification of information that may be in small print, and handling large volumes of files and storage boxes. Communication takes place with customers, vendors, and employees by telephone, in person, and email. Travel to multiple domestic facilities or worksites is very occasional; occasional overnight travel may be required for training.

Requirements

Minimum 1 year of accounting experience.
Basic understanding of math and accounting principles.
Use of a personal computer, calculator, and 10-key; working knowledge of Word and Excel.
Accurate data-entry skills with attention to detail.
Strong organizational, interpersonal, analytical, and verbal and written communication skills.
Ability to work independently, remain detail-oriented and organized, and maintain a high degree of accuracy.
High school diploma or equivalent.

Nice To Haves

Accounts payable experience.
Experience with ERP systems.
Experience in a food processing or manufacturing organization is preferred.
Some college education, especially accounting classes, is preferred.
Military experience is valued; veterans are welcome to join the team.

Responsibilities

Process invoices, match them to related paperwork, and enter them accurately and promptly into the accounting system in compliance with company policies and procedures.
Generate reports to identify invoice discrepancies; research and correct errors, obtaining manager approvals as needed.
Process multiple payment runs, including checks and electronic payments.
Generate reports identifying invoices requiring payment, gather and match supporting documentation, review for anomalies, and make corrections as necessary.
Distribute checks as needed, reconcile balance-forward accounts as needed, and ensure vendors are paid within their terms.
Respond to vendor phone calls and emails and review vendor statements to resolve invoice-related concerns.
Research records to confirm and corroborate vendor-reported issues, work with vendors to determine resolutions, confirm resolutions with a supervisor, and process invoices when necessary.
Cross-train with other accounting employees to maintain day-to-day operations during absences.
Participate in team development, communication, and implementation of team concepts, programs, and policies; coordinate work to support best practices and attend appropriate team meetings.
Support team cohesion by identifying and raising areas of concern to the team leader and working collaboratively toward resolution and organizational synergy.
Maintain familiarity with Simmons’ operating systems, including quality, security, office environment, company policies, and LEAN; consider the impact of individual actions and communicate concerns and improvement ideas.
Perform other duties as necessary in support of business objectives.