AP Admin.

Simmons Foods•Siloam Springs, AR

About The Position

The AP Admin performs accounting and clerical tasks related to the accurate and timely processing and payment of accounts payable. This is a salary non-exempt position. The position processes invoices and payments, resolves vendor concerns, and cross-trains with other accounting employees to support day-to-day operations. It also participates in team development and coordination, supports Simmons’ established operating systems and policies, and performs other duties as needed in support of business objectives. The role involves computer-based data entry, prolonged sitting, visually verifying information that may be in small print, handling files and boxes for storage, and communicating with customers, vendors, and employees by telephone, in person, or email. Travel between domestic facilities or work sites is very occasional; very occasional overnight travel may be required for training. Personal protective equipment is used as required by the facility being visited.

Requirements

Minimum of 1 year of accounting experience.
Basic understanding of mathematics and accounting principles.
Experience using a personal computer, calculator, and 10-key.
Working knowledge of Microsoft Word and Excel.
Accurate data-entry skills and attention to detail.
Strong organizational, interpersonal, analytical, verbal, and written communication skills.
Ability to work independently and remain detail-oriented and organized while maintaining a high degree of accuracy.
High school diploma or equivalent.

Nice To Haves

Accounts payable experience.
Experience with ERP systems.
Experience in a food processing or manufacturing organization is preferred.
Some college education is preferred, especially accounting classes.

Responsibilities

Process invoices, match them with related paperwork, enter them accurately and promptly into the accounting system, and follow company policies and procedures.
Generate reports to identify invoice discrepancies, research and correct errors, and obtain manager approvals when needed.
Process multiple payment runs, including checks and electronic payments.
Generate reports identifying invoices due for payment; gather and match supporting documentation; review for anomalies; and make corrections as needed.
Distribute checks as needed, reconcile balance-forward accounts as needed, and ensure payments are made within vendor terms.
Respond to vendor phone calls and emails and review vendor statements to resolve invoice issues.
Research records to verify vendor-reported issues, work with vendors to determine resolutions, confirm resolutions with a supervisor, and process invoices when necessary.
Cross-train with other accounting employees to help ensure day-to-day functions continue during absences.
Participate in team development, communication, policy implementation, meetings, work coordination, and efforts to maintain team cohesion and improve collaboration.
Maintain familiarity with Simmons’ operating systems, including quality, security, office environment, company policies, and LEAN, and communicate concerns and improvement ideas.
Perform other duties as necessary in support of business objectives.