AP/AR Associate
About The Position
The AP/AR Associate maintains accounts records in the accounting system in accordance with KWPMC policies and established procedures. The role provides administrative and operational support to the Accounts Receivable and Accounts Payable departments and management. It requires strong organization, attention to detail, time management, interpersonal and communication skills, and the ability to handle sensitive information. The associate is expected to support the company’s mission and practice its GREAT values, including respect, enthusiasm, accountability, and trustworthiness in daily work. This position has no supervisory responsibilities and operates in a clerical office setting. It is full-time, Monday through Friday, 8:30 a.m. to 5:30 p.m.; the schedule may change to accommodate business needs. No travel is expected.
Requirements
- 3 to 5 years of work experience in a related field.
- Excellent communication and listening skills for interacting with a diverse, multicultural population.
- Working knowledge of Microsoft Office, including Word, Excel, and PowerPoint, and computers.
- Ability to work both in a team environment and independently, and to be self-driven.
- Ability to meet deadlines and work well under pressure.
- Ability to work with sensitive or confidential information.
- Critical-thinking, problem-solving, judgment, and decision-making abilities.
- Interpersonal and communication skills.
- Time-management skills.
- Customer/client focus.
Responsibilities
- Operate computers and accounting software to record, store, and analyze information.
- Provide administrative support to the Accounts Receivable and Accounts Payable departments and management, including handling calls and voicemails and routing calls appropriately.
- Manage a portfolio of new associations and enter their data according to Standard Operating Procedures.
- Research Accounts Receivable items received from the field or customers; address items assigned through the ticket system or identify and forward them to the appropriate party.
- Process monthly developer invoices and billings, and apply payments and wire transfers accurately.
- Process coupon requests for new associations and prepare statements or statements of account as needed.
- Process new special assessments and budgets.
- Support the AR and AP Manager as needed with late-fee waivers, charges, bank reconciliations, special-assessment reconciliations, and projects.
- Maintain Accounts Receivable records according to provided guidelines.
- Assist with staff training.
- Assist with stop-payment and void requests for AP vendor checks.
- Add GL codes to Nexus.
- Review and process security-deposit and maintenance refunds weekly.
- Set up recurring vouchers in Jenark.
- Assist with accountant inquiries concerning vendor checks not posted or recorded in Nexus or Jenark.
- Assist the A/P Manager with new associations during onboarding and implementation.
- Assist with vendor setups in Nexus and Jenark.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
