AR/AP Specialist
About The Position
Comfort Temp Company is a family of HVAC, plumbing, and mechanical construction and service businesses headquartered in Gainesville, with operations in Jacksonville, Orlando, and Tampa. The company has grown since 1985 through disciplined execution, dependable service, and long-term relationships with customers, vendors, and trade partners. The Accounts Payable & Receivable Specialist manages both sides of the transaction cycle. The role ensures vendor invoices are accurate, approved, and paid on time, and that customers are billed correctly and payments are posted and collected. It works closely with Purchasing, Project Management, Service, Warehouse, and Finance. The position is office-based and involves frequent computer and phone use, recurring deadlines, and month-end activity.
Requirements
- At least 2 years of experience in accounts payable, accounts receivable, bookkeeping, or general accounting.
- Proficiency with accounting software such as QuickBooks, Foundation, Viewpoint, or Sage, and strong Excel skills.
- High attention to detail when handling high transaction volume and competing deadlines.
- Strong organization and ability to work independently.
- Professional written and verbal communication.
Nice To Haves
- Accounts payable or receivable experience in the construction industry, preferably with an HVAC, plumbing, mechanical, or other specialty trade contractor.
- Familiarity with construction billing and payables, such as progress billing, retainage, lien waivers, and subcontractor compliance documentation.
- Purchase order experience, including working with POs and receiving documents and resolving PO-to-invoice discrepancies with Purchasing and project teams.
- Associate degree in Accounting, Finance, or a related field.
- Experience with three-way matching, job-cost coding, or handling both AP and AR.
Responsibilities
- Review, code, and enter vendor invoices; perform two- and three-way matching to purchase orders and receipts.
- Resolve invoice discrepancies and obtain internal approvals before payment deadlines.
- Prepare scheduled check, ACH, and electronic payment runs under company authorization controls.
- Generate and distribute accurate customer invoices.
- Post and reconcile customer payments and monitor aging reports to ensure timely collection.
- Resolve billing issues, chargebacks, and payment discrepancies.
- Maintain accurate vendor and customer records and respond to account inquiries.
- Reconcile vendor statements and track credits, returns, and adjustments.
- Support month-end close and audits through AP and AR reconciliations and documentation.
Benefits
- Medical, dental, and vision insurance, subject to plan eligibility.
- 401(k) retirement plan with company match, subject to plan terms.
- Paid time off and paid holidays in accordance with company policy.
- Professional development and growth opportunities.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
