AP/AR Specialist

New Realm Brewing Company•Virginia Beach, VA

1d•Onsite

About The Position

We are a fast growing craft brewery with several locations across the Southeast, dedicated to producing exceptional beer and creating memorable guest experiences. As we expand, accurate and timely financial processes are essential to supporting our operations across every location. We're seeking an experience AP/AR Specialist to support our Finance team with accounts payable and accounts receivable processing and other core accounting functions. The AP/AR Specialist will be responsible for all accounts payable and accounts receivable cycles, including vendor invoice processing and payments, customer invoicing, cash application, and collections, as well as maintaining vendor, customer, and accounting records and supporting the Controller with month-end close and other assigned duties. This role helps ensure vendors are paid and customers are billed accurately and on time, the general ledger remains accurate, and financial records are well organized and audit-ready. The ideal candidate is professional, detail-oriented, organized, team player, and comfortable working across a multi-entity structure in a fast-paced environment.

Requirements

Associate's degree in Accounting, Finance, or a related field.
1+ years of experience in accounts payable, accounts receivable, bookkeeping, or a general accounting support role.
Experience processing invoices, payments, cash receipts, and vendor or customer records in an accounting system or ERP.
Working knowledge of Microsoft Excel (sorting, filtering, lookups, and pivot tables) and general accounting principles.
Strong written and verbal communication skills, with the ability to interact professionally with vendors, customers, and internal stakeholders.
Solid analytical and problem-solving skills, with the ability to research and resolve discrepancies.
Ability to manage a high volume of transactions accurately and meet recurring deadlines.
High attention to detail, particularly in invoice coding, cash application, data entry, and account reconciliations.
Self-starter with the ability to work independently and take ownership of assigned responsibilities.
Willingness to learn new systems and processes and adapt to a growing, multi-entity organization.
Strong customer service mindset when working with vendors, customers, and internal departments.
Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
Ability to maintain confidentiality when handling sensitive financial, vendor, and customer information.

Nice To Haves

Experience working in a multi-entity or multi-location accounting environment.
Experience performing both accounts payable and accounts receivable functions in the same role, including collections, cash application, and general ledger reconciliations.
Experience supporting audit requests or working with external auditors.
Interest in hospitality, manufacturing, or brewery operations.

Responsibilities

Process accounts payable invoices across the Company's multi-entity structure, verifying coding, matching to purchase orders and receiving documentation, and routing for appropriate approval prior to payment.
Prepare weekly payment runs (check, ACH, and wire) and release approved payments in accordance with the Company's disbursement authorization and dual-control procedures, ensuring vendors are paid accurately and on time while maintaining supporting documentation for each disbursement.
Maintain vendor master records, including W-9 collection, payment terms, banking details, and contact information; monitor the shared AP mailbox; and respond to vendor inquiries regarding invoice or payment status.
Verify all new vendor setups and any change to vendor banking information in accordance with the Company's banking verification procedures before the first payment is processed.
Compile and submit annual Form 1099 data, maintaining accurate vendor tax information and 1099-reportable status throughout the year.
Reconcile vendor statements and AP subledger balances to the general ledger on a monthly basis, researching and resolving any discrepancies.
Process employee expense reports and reconcile monthly corporate credit card statements, verifying receipts, coding, and approvals and following up on missing documentation.
Prepare and issue customer invoices across the Company's multi-entity structure, verifying pricing, quantities, and supporting documentation; prepare credit memos and account adjustments and route them for Controller approval before posting.
Post and apply customer payments (check, ACH, wire, and card) to open invoices on a timely basis, and research and resolve unapplied cash, short payments, and deductions.
Monitor the accounts receivable aging, follow up with customers on past-due balances, and escalate collection issues to the Controller.
Maintain customer master records, including credit terms, tax-exemption or resale certificates, banking details, and contact information; monitor the shared AR mailbox; and respond to customer inquiries regarding invoice, statement, or payment status.
Verify all new customer setups and any change to customer banking information in accordance with the Company's banking verification procedures before the information is used.
Reconcile customer accounts and AR subledger balances to the general ledger on a monthly basis, issue customer statements, and research and resolve any discrepancies.
Assist with month-end close procedures, including accruals, account reconciliations, and journal entries related to accounts payable, accounts receivable, and other assigned accounts.
Maintain organized, audit-ready records of vendor invoices, customer billings, payments and remittances, approvals, and supporting documentation in accordance with company policy and retention requirements.
Assist with internal and external audit requests by pulling supporting documentation and providing schedules as requested by the Controller.
Identify opportunities to improve AP and AR workflows and internal controls, and support the implementation of process improvements as the company grows.
Perform other accounting and administrative duties as assigned by the Controller.