Payroll, AP/AR Specialist

Southwest Accounting Resources•Phoenix, AZ

About The Position

Join a fast-paced construction accounting team where technology drives how the team works. The Payroll & AP/AR Specialist splits time between payroll and accounts payable/receivable, using multiple systems to maintain accurate, timely financial and payroll data in a deadline-driven, high-volume environment. The role maintains employee payroll data, reviews and corrects payroll, processes changes and special payments, prepares payroll funding, verifies time entries, maintains records and tax setup, supports tax reporting and filings, prepares HSA wellness files, and responds to payroll questions. It also supports daily accounts receivable activity, project billings, expense reports, invoice routing, vendor payments and reconciliations, lien-waiver collection, vendor and subcontractor communication, and month-end close. The specialist contributes to payroll projects, documents processes, and recommends workflow improvements.

Requirements

At least 3 years of Accounts Payable and Receivable experience in a high-volume corporate environment.
General accounting knowledge and a solid understanding of AP procedures.
Intermediate Excel skills.
Experience with an ERP accounting system.
Comfort learning and working across multiple systems, with strong spreadsheet and database skills and familiarity with payroll processing platforms.
Strong math, analytical, and problem-solving skills.
Ability to prioritize competing tasks and meet tight deadlines in a high-volume setting.
Discretion in handling confidential information and excellent customer service.
Clear written communication skills for documentation and correspondence.

Nice To Haves

Construction industry experience.
Experience with a cloud-based payroll system.

Responsibilities

Maintain accurate payroll data, including time worked, salaries, garnishments, PTO, benefits, and 401(k) deductions.
Review calculated payroll, identify errors, and correct them before payroll is processed.
Record changes affecting employee net wages, including exemptions, insurance coverage, loan payments, and other deductions.
Process moving expenses, performance awards, severance payments, labor adjustments, and PTO conversions.
Prepare, balance, and distribute payroll funding.
Enter system adjustments to keep employee records accurate and current.
Use time-entry validation and payroll reports to verify accuracy and follow up on incomplete entries before deadlines.
Maintain payroll records, tax-withholding setup, and earnings and deductions data; periodically audit system data.
Review monthly tax reporting in the HRIS and help prepare and submit quarterly and annual tax returns.
Prepare and upload monthly HSA wellness files.
Respond to management, employee, and third-party questions about payroll and time-recording policies.
Contribute to payroll projects, document processes, and recommend faster or more automated workflows.
Support accounts receivable with daily deposits, cash entries, and cash receipts.
Help project teams post monthly billings in the ERP system.
Assist with expense report approvals and invoice routing.
Support AP payments, research vendor payments, and help reconcile vendor statements.
Track and collect lien waivers from subcontractors.
Partner with the Accounting Manager on communications with outside vendors and subcontractors.
Support payroll and AP/AR month-end close.