AP/Payroll Specialist

Rio Blanco County•Meeker, CO

4d•Onsite

About The Position

Under the supervision of the Budget & Finance Director, the AP/Payroll Specialist provides accounting, administrative, and clerical support. The position ensures payments are completed and expenses are controlled by processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely, and accurate manner. It also processes and prepares payroll records, files, and reports within scheduled deadlines and ensures County policy is followed. The listed duties illustrate the essential functions of the job and may be modified or changed by Rio Blanco County. Other duties may be assigned. The employee may attend seminars, training, or business functions in and out of the county, and may occasionally work irregular hours, including evenings, weekends, and holidays. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High school diploma or GED.
Two years of experience with payroll/accounts payable or a directly related field, or in the performance of similar duties and responsibilities.
Two years of experience with Excel spreadsheets.
Knowledge of accounts payable principles, payroll principles, and basic general accounting principles.
Ability to operate a computer, keyboard, mouse, calculator (10-key by touch), telephone, copier, and other standard office equipment.
Strong organizational and time-management skills.
Ability to perform mathematical computations, including addition, subtraction, multiplication, division, percentages, and fractions, quickly and accurately.
Detail-oriented, professional manner, and reliability.
Ability to communicate effectively verbally and in writing.
Ability to establish and maintain cooperative and effective working relationships with a variety of individuals.

Nice To Haves

College courses in accounting are preferred.

Responsibilities

Review invoices for accuracy, appropriate documentation, and approval before payment.
Ensure payments comply with County and procurement policies.
Verify contract payments are within amount and date limits before release; track and update the contract workbook.
Enter and review vouchers in accounting software; run reports and post publications online and in the newspaper.
Process credit applications.
Maintain the County credit card inventory and ensure compliance with County policy.
Respond to vendor inquiries; reconcile vendor statements and research and correct discrepancies.
Send, receive, enter, and file W-9s; complete credit applications; prepare annual 1099 IRS reporting and mailings.
Prepare and maintain payroll records, files, and reports.
Reconcile and process payroll, create biweekly payroll reports, and post payroll transactions to the general ledger.
Reconcile and file monthly, quarterly, and annual payroll tax reports.
Maintain records of employee sick leave, vacation, and compensatory time.
Perform copier meter readings and manage the postage machine.
Prepare and post adjusting journal entries related to accounts payable and payroll adjustments.
Attend seminars, training, or business functions in and out of the county.
Perform other duties as assigned.