HR/AP/Payroll

PACS

About The Position

The HR/AP/Payroll employee assists the DSD, DON, and Administrator with administering policies and implementing facility orientation. The position supports human resources and payroll operations, maintains confidentiality, and contributes to organizational goals and facility compliance. Duties include recruiting and onboarding, employee orientation and training records, benefits administration, employee records, safety and incident documentation, payroll processing and reconciliation, and support for audits and complex HR cases. The role may supervise an HR Assistant and may assist with resident evacuation during emergencies. The employee must maintain regular attendance and courteous working relationships with facility personnel, residents, and the public.

Requirements

High school diploma or equivalent required.
Two years of administrative experience is highly desirable, preferably within an HR department.
Strong interpersonal and customer service skills.
Ability to read and interpret business publications, professional journals, technical procedures, and government regulations; write reports, business correspondence, and procedure manuals; and present information and respond to questions.
Ability to apply fractions, percentages, ratios, and proportions to practical situations.
Ability to solve practical problems, work with limited standardization, and interpret written, oral, diagrammatic, or scheduled instructions.
Knowledge of clerical functions and computer literacy.
Knowledge of office machines and equipment.
Ability to maintain strict confidentiality, work as part of a team, and demonstrate dependability and regular attendance.
Must occasionally lift or move up to 25 pounds; prolonged use of a desktop or laptop computer and regular sitting, standing, walking, talking, reading, or hearing are required.
Frequent use of office equipment, including copier/scanner/fax, telephone, and calculator.

Nice To Haves

Two years of college education preferred.
Prior administrative experience in an HR department is highly desirable.

Responsibilities

Assist with organizing new employee orientation on care philosophy and objectives, resident rights, safety, infection control, and facility policies and procedures.
Maintain knowledge of human resources legal and government reporting requirements and help ensure policies, procedures, and reporting comply.
Assist with recruitment and onboarding, including candidate screening interviews and scheduling; advertise facility openings as requested.
Enter required information, prepare human resources reports, and maintain employment records for hiring, transfers, promotions, and terminations.
Administer employee benefits programs, including insurance, pension plans, vacation, sick leave, leaves of absence, and employee assistance.
Work with the Risk Manager on complex human resources and workers' compensation cases, and partner with the assigned HRBP on complex HR cases.
Schedule and post in-services, and maintain orientation and in-service attendance records.
Help coordinate the safety program and schedule pre-employment and current employee health examinations and tests as directed.
Document or coordinate required fire and internal disaster drills; assist with recording and filing incidents and accidents according to established procedures.
Participate in facility surveys and regularly conduct audits and corrections to support compliance.
Manage payroll workflow to ensure transactions are processed accurately and on time.
Process and monitor garnishments and other matters affecting payroll; update payroll records for changes to exemptions, insurance, savings deductions, job titles, and department or division transfers.
Direct the issuance of paychecks or electronic payments; process manual checks and termination payroll checks within required timeframes.
Compile payroll reports on earnings, taxes, deductions, leave, disability, and nontaxable wages; prepare payroll allocation reports for the finance team.
Approve calculations of employee and employer tax and other payroll liabilities, including social security, unemployment, and workers' compensation payments.
Monitor sick and vacation accruals, process employment verifications, reconcile payroll before transmission, validate reports, and resolve payroll discrepancies.
Answer employee questions and requests about payroll and provide information as needed.
Protect confidential employee, payroll, and resident information and promptly report suspected or known unauthorized disclosure of resident protected health information to the Administrator.
Maintain cooperative working relationships, promote good public relations, and contribute to team efforts; perform other duties as assigned.
May assist with payroll duties and may supervise an HR Assistant.
May be necessary to assist in evacuating residents during emergencies; travel by auto or airline may be required.