Payroll and AP Administrator

Anson Industries Inc.•Wilsonville, OR

About The Position

The Payroll & Accounts Payable Administrator processes payroll, maintains accurate employee payroll records, and supports accounts payable activities. The role works closely with Human Resources, Accounting, and Operations to ensure timely and accurate processing of employee compensation, vendor invoices, and payments. The ideal candidate is organized, dependable, and comfortable handling confidential financial and employee information. The position processes payroll for hourly construction employees, supports union payroll and benefit reporting, maintains payroll information in the HRIS/payroll system, and assists with payroll reporting and reconciliations. It also handles vendor invoices and documentation, supports payment processing and vendor account reconciliation, and contributes to month-end closing and other administrative and accounting support as needed. Anning-Johnson Co. describes itself as a commercial construction industry leader since 1940 and a 100% employee-owned company. It offers a collaborative work environment where employees are valued, encouraged to grow, and can build long-term careers.

Requirements

Previous experience in payroll administration, accounts payable, accounting, or a related administrative role.
Strong computer skills, including Microsoft Excel, Outlook, and general accounting or payroll software.
Excellent data entry skills with a high degree of accuracy and attention to detail.
Strong organizational skills and ability to manage multiple responsibilities and deadlines.
Good written and verbal communication skills.
Ability to identify discrepancies, research issues, and resolve problems.
Ability to work independently while also contributing as part of a team.
Strong customer service skills when working with employees, vendors, and internal departments.
Ability to maintain confidentiality when handling employee and financial information.

Nice To Haves

2–3 years of experience in payroll, accounts payable, or a combination of both.
Experience processing payroll for hourly and salaried employees.
Familiarity with payroll deductions, garnishments, and wage and hour requirements.
Experience with accounting systems, payroll software, and HRIS platforms.
Experience in the commercial construction industry.
Familiarity with union payroll, prevailing wage, or construction-related accounting practices.

Responsibilities

Process employee payroll accurately and on time for hourly construction employees.
Ensure union employees are paid in accordance with collective bargaining agreements.
Prepare union benefit reports and submit them to union trust administrators.
Review and verify timesheets, hours worked, overtime, and payroll adjustments.
Maintain payroll records covering wages, deductions, paid time off, and other payroll-related information.
Review payroll information for accuracy and resolve discrepancies before processing.
Process wage garnishments, withholding orders, and other payroll deductions as required.
Coordinate with Human Resources and Accounting regarding employee changes, payroll adjustments, and employee records.
Respond to employee payroll questions and help resolve pay-related concerns.
Maintain and update employee payroll information in the HRIS/payroll system.
Prepare payroll reports, maintain supporting documentation, and assist with payroll reconciliations.
Maintain payroll records accurately and confidentially.
Receive, review, and process vendor invoices accurately and in a timely manner.
Verify invoice information, approvals, and supporting documentation before processing payments.
Enter invoices and payment information into the accounting system.
Match invoices to purchase orders, receipts, and other supporting documentation when applicable.
Assist with preparing and processing vendor payments.
Review vendor statements and reconcile discrepancies.
Communicate with vendors and internal departments to resolve invoice and payment questions.
Maintain accurate vendor records and accounts payable documentation.
Track outstanding invoices and help ensure payments are processed according to established terms.
Support month-end closing activities, including accounts payable reconciliations and reporting.
Assist with maintaining W-9 forms and other vendor documentation.
Provide additional administrative and accounting support as needed.