AP & Payroll Coordinator

Call Your Mother Deli • Washington, DC

3d • Onsite

About The Position

The Accounts Payable & Payroll Coordinator helps keep Call Your Mother’s daily financial operations running smoothly. This hourly role supports accounts payable, billing, accounts receivable, and payroll by processing transactions, maintaining accurate records in our accounting system, and following up with vendors and shop teams. The ideal candidate is organized, detail-oriented, and ready to track down missing information, keep things moving, and bring strong follow-through and good vibes to a growing team.

Requirements

• Highly organized and sweat the details, keeping records accurate and tasks on track.
• Can juggle multiple deadlines and follow up to make sure nothing slips through the cracks.
• Communicate clearly and confidently with vendors, shop teams, and coworkers.
• Are comfortable working with invoices, spreadsheets, and financial information.
• Lead with integrity and handle payroll and employee information with care and confidentiality.
• Are digging our BIG V.I.B.E.S. (Vibrancy, Integrity, Belonging, Energy, and Seize the Moment).

Nice To Haves

• Experience with Restaurant365, ADP, Toast, or similar systems—a plus, but not required.
• Experience in accounts payable, billing, payroll, bookkeeping, or administrative support—preferred, but not required.

Responsibilities

• Manage the billing inbox, respond to vendor questions, and flag complex issues for support.
• Review and enter invoices into Restaurant365, checking vendor details, locations, amounts, coding, and supporting documents for accuracy.
• Route invoices for approval and follow up on missing invoices, approvals, credits, and vendor statements to keep payments moving.
• Maintain organized vendor, utility, invoice, and payment records, and help process donation payments and employee advances.
• Keep Restaurant365 menu items linked to the correct recipes and sales records, maintain vendor and item details, and flag discrepancies.
• Prepare house account voucher invoices with supporting documents, follow up on unpaid balances, and record and reconcile payments.
• Review employee hours, work with Shop Managers to resolve missing punches, and confirm payroll corrections are submitted.
• Help set up employees by collecting required payroll information and keeping documentation accurate and organized.
• Send post-payroll confirmations, track payroll deliveries to each shop, and follow up on outstanding items or discrepancies.

Benefits

• Competitive salary $60,000, plus annual bonus opportunity and stock options.
• Health Insurance. Health, dental, and vision insurance.
• Unlimited paid time off
• 100% Paid, 12 week parental leave
• 401(k) with 4% company match.
• Free English and Spanish classes, plus Duolingo reimbursement.
• Early Wage Access. Instantly get up to 50% of your eligible earned wages before payday!
• Confidential therapy and professional resources for mental health, legal guidance, financial wellness, and more.
• BAGELS ON THE HOUSE! Plus 50% off when you're off the clock.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed