AP Coordinator

New Morning Market•Woodbury, CT

1d•Onsite

About The Position

The AP Coordinator will be responsible for processing outgoing payments in compliance with financial policies and procedures. This role involves performing day-to-day financial transactions, including verifying, classifying, and recording accounts payable data. The AP Coordinator will cut checks to vendors and/or initiate ACH/wire payments under the direction of the controller. A key responsibility is reconciling the accounts payable ledger to ensure all bills and payments are accounted for and properly posted to the correct cost center. The role also includes investigating and verifying discrepancies by reconciling vendor accounts and monthly vendor statements, generating reports on accounts payables status, and researching and resolving inquiries concerning account status. Additionally, the AP Coordinator will review and process credit card statements, manage vendor files within the accounting database, and assist the Controller with accounting functions as needed. Filing invoices, preparing old files for storage, and general file maintenance are also part of the duties.

Requirements

Ability to manage data within a complex database required.
Computer proficiency required, including Microsoft Office and database applications.
Good keyboarding skills required.
Excellent oral and written communication skills.
Well-organized, pays attention to detail.
Demonstrated ability to follow through on commitments and handle multiple demands.
Regular, predictable attendance.

Responsibilities

Process outgoing payments in compliance with financial policies and procedures.
Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data.
Cut checks to vendors and/or initiate ACH/wire payments.
Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted to the correct cost center.
Investigate and verify discrepancies by reconciling vendor accounts and monthly vendor statements.
Generate reports detailing accounts payables status.
Research and resolve routine internal and external inquiries concerning account status.
Communicate the resolution of discrepancies to appropriate persons.
Review and process credit card statements.
Manage vendor files within accounting database; set up new vendors as necessary.
File invoices, deposits, etc.
Prepare old files to go to storage and general maintenance of files.
Assist Controller in accounting functions as necessary.