Sr. AP Coordinator
About The Position
The Sr. AP Coordinator role at Whistle Express is responsible for accurate, timely, and well-controlled accounts payable activity across a growing, multi-site business. This role reviews invoices, supports vendor payments, resolves discrepancies, performs reconciliations, and partners with Procurement, Accounting, Finance, field leaders, and vendors to keep transactions moving and financial records complete. At this level, success is measured by accuracy, responsiveness, payment discipline, clean reconciliations, strong vendor support, and the ability to identify issues before they become financial, operational, or control concerns.
Requirements
- Accuracy
- Responsiveness
- Payment discipline
- Clean reconciliations
- Strong vendor support
- Ability to identify issues before they become financial, operational, or control concerns.
Responsibilities
- Review and validate invoices for accuracy, coding, approvals, supporting documentation, and compliance with company requirements.
- Perform three-way matching of purchase orders, receipts, and invoices, and resolve exceptions before payment.
- Monitor AP aging, outstanding balances, duplicate invoices, payment exceptions, and other issues that could affect vendor relationships or financial accuracy.
- Provide invoice accruals for items not processed systematically for month end close activities.
- Reconcile vendor accounts, research discrepancies, and resolve invoice, payment, and account-balance questions with clear follow-through.
- Respond to vendor and internal inquiries promptly while maintaining accurate documentation of issues and resolutions.
- Support month-end and year-end close activities, including accruals, expense support, and related accounting schedules.
- Support internal and external audits by providing organized, accurate documentation and reconciliations.
- Ensure AP activity follows company policies, accounting procedures, approval requirements, and internal controls.
- Prepare recurring AP reports and analysis for Finance and Accounting leaders, highlighting exceptions, trends, risks, and required actions.
- Analyze AP data to identify errors, recurring issues, control gaps, and opportunities to simplify or improve workflows.
- Partner with Procurement, Accounting, Finance, Operations, and system teams to improve data quality, automation, and the reliability of the procure-to-pay process.
- Maintain organized, audit-ready support for invoices, approvals, payments, reconciliations, and process documentation.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
No Education Listed
