AP Coordinator

Imedview, Inc • Saugerties, NY

15h • $50,000 - $62,000 • Hybrid

About The Position

We are seeking an experienced, detail-driven Accounts Payable Coordinator to support efficient financial operations within our Scheduling Services Finance department. In this role, you will own the accuracy and timeliness of expert invoice processing, manage billing workflows end to end, and resolve fee-related inquiries and discrepancies with minimal oversight. This is a role for someone who takes ownership of outcomes, thrives in a metrics-driven environment, and brings strong judgment to financial detail.

Requirements

• 3+ years of accounts payable, invoice processing, or related finance experience, ideally in a high-volume environment.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field; equivalent hands-on AP experience will be considered.
• Hands-on proficiency with Sage and enterprise systems such as Viewpoint, plus Bill.com and the Microsoft Office Suite (intermediate-to-advanced Excel).
• Excellent verbal and written communication skills, with the ability to interact professionally with experts, clients, and internal stakeholders.
• High attention to detail and proven accuracy in data entry and financial recordkeeping.
• Strong organizational skills and the ability to manage competing priorities independently.
• Strong ethical standards and the ability to maintain strict confidentiality in financial transactions.

Nice To Haves

• Experience in a legal, insurance, claims, or medical billing/records environment.
• Familiarity with expert-fee or third-party invoicing workflows.
• Experience reconciling discrepancies across multiple financial systems.

Responsibilities

• Review, validate, and process expert invoices for accuracy, completeness, and proper documentation.
• Upload expert invoices into Viewpoint for accurate tracking and enter expert charges in Sage with correct coding.
• Process service cancellations, suspensions, and closures; confirm receipt and payment of expert bills.
• Maintain a high-volume invoice processing workload.
• Respond professionally and promptly to inquiries from clients, experts, and internal teams via email and phone.
• Communicate clearly with experts regarding billing, payment status, and service matters.
• Handle incoming calls from experts, firms, adjusters, and medical facilities.
• Ensure all experts have current W-9 forms on file for tax compliance.
• Collect and validate cost-sharing details from Co-Counsel for accurate allocation.
• Maintain organized, audit-ready records of all transactions and communications.
• Serve as backup to the Finance Administrator in reviewing and approving expert fees.
• Manage accounting-related email queues promptly and partner across teams to resolve discrepancies.

Benefits

• Company-provided equipment to perform essential job duties.
• 401(k) with employer match and profit sharing (when eligible)
• Comprehensive health, dental, and vision coverage
• HSA and FSA options, company-paid life insurance, and short-term and long-term disability
• A full hour of paid lunch, every day
• Paid time off and holidays — plus extra paid days for your birthday, work anniversary, and volunteering

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree