Payroll and AP Specialist

Shiloh House•Littleton, CO

9d•$52,000 - $64,000

About The Position

The Payroll & Accounts Payable Specialist is responsible for accurately and efficiently managing key payroll and accounts payable functions. This position plays an important role in ensuring employees are paid accurately and on time, vendors are paid appropriately, and financial transactions are properly recorded and maintained. The ideal candidate is detail-oriented, organized, dependable, and comfortable working with confidential financial and employee information. This role requires strong attention to detail, sound judgment, and the ability to manage recurring deadlines in a fast-paced environment.

Requirements

Minimum of three years of previous experience in payroll and accounts payable.
Familiarity with applicable federal and state payroll requirements.
Must be able to successfully pass a criminal background check.
Must possess a valid Colorado driver's license or be able to obtain one.
Strong organizational skills with the ability to prioritize multiple responsibilities and effectively manage deadlines.
Exceptional attention to detail and accuracy.
Demonstrated ability to work effectively as part of a team.
Must demonstrate initiative, enthusiasm, flexibility, and a positive approach to work.
Proficiency in Microsoft Office and Google Sheets.
Ability to type at least 30 words per minute with minimal spelling and grammatical errors.
Ability to maintain a professional appearance and demeanor in the workplace.
Ability to handle confidential employee, payroll, and financial information with discretion and professionalism.
Applicants must successfully complete a comprehensive background screening as a condition of employment, in accordance with Colorado Department of Human Services regulations for child care facilities. This screening includes state criminal background checks, fingerprinting, sex offender registry searches, and abuse and neglect clearances. If the applicant has lived in any other state within the past five years, equivalent background and abuse/neglect checks from those states will also be conducted. In addition, all direct care applicants are required to complete a health evaluation or physical prior to beginning service to confirm they are fit for duty.

Responsibilities

Review and validate employee timesheets for all hourly employees during each bi-weekly pay period, including supervisor approvals, shift differentials, and resolution of discrepancies.
Track and maintain PTO, holiday, and sick leave balances for salaried and hourly employees.
Verify payroll-related items, including garnishments, mileage reimbursements, shift differentials, and other compensation adjustments.
Prepare and process bi-weekly payroll using the Paylocity Human Resources and Payroll platform.
Review, enter, and maintain approved employee status changes in Paylocity and maintain supporting payroll records.
Generate and post the bi-weekly payroll journal entry into NetSuite accounting software.
Prepare and distribute recurring payroll reports, including outstanding PTO balances, historical rate adjustments, and labor allocation analyses.
Prepare and file required quarterly Multiple Worksite Reports.
Ensure payroll activities comply with company policies and applicable federal and state payroll requirements.
Respond to employee payroll questions and resolve issues in a timely and professional manner.
Coordinate payroll-related matters with the company's 403(b) plan administrator.
Identify opportunities to improve payroll processes, controls, and efficiencies and assist with implementing approved improvements.
Process accounts payable transactions, including entering invoices, obtaining appropriate approvals, maintaining vendor files, and issuing payments.
Ensure invoices are accurately coded to the appropriate general ledger accounts.
Obtain supporting documentation and post appropriate entries in NetSuite for automatic payments charged directly to the company's operating bank account.
Investigate and resolve accounts payable issues, including vendor inquiries, payment discrepancies, and invoicing discrepancies.
Review, code, and enter corporate credit card expenses accurately into NetSuite.
Prepare and file monthly sales tax reports with the applicable state and the City of Centennial.
Identify and implement process improvements that enhance the accuracy, efficiency, and internal controls of accounts payable processes.