AP Specialist

Practical Applications, Inc.•Woburn, MA

About The Position

The purpose of the AP Specialist is to be responsible for the day-to-day functions of the office and our Accounts Payable function. This role is a part time role to support the accounting department.

Requirements

Competency in Microsoft Word, Excel and Outlook
Previous receptionist, customer services, accounting or assistant experience required
Experience with QuickBooks Online
Attention to detail required
Ability to multitask and prioritize tasks effectively
Pitch in attitude and willingness to learn a must
Excellent oral, written and phone communications skills and ability to work with all personality types

Responsibilities

Lead for all reception duties including greeting guests, answering phones, handling incoming and outgoing mail, receiving, organizing the office and conference room for cleanliness, present-ability and order
Managing office supplies inventory to ensure it never runs out
Heavy QuickBooks Online use to process vendor invoices on regular basis
Match invoices to required supporting documentation, file documents as necessary
Ensure invoices are properly approved and coded to correct accounts
Producing a weekly check run report to determine what bill will be paid
Cut checks once approved to pay and mail out checks
File weekly A/P packages (check stub, invoice, PO and other supporting documentation)
Ensure compliance with company accounting policies
Collection calls
Set up customers in QuickBooks
Send Insurance certificates
Collect and record credit card receipts
Manage petty cash
All other tasks required by management