AP/AR Associate

KW PROPERTY MANAGEMENT AND CONSULTING•Miami Beach, FL

About The Position

The Accounts Receivable and Payables Support Associate maintains records in the accounting system in accordance with KWPMC policies and established procedures. The role requires strong organization, attention to detail, time management, and interpersonal skills. Team members are expected to support the company mission and demonstrate its GREAT values in daily work, including respect, enthusiasm, accountability, and trustworthiness. This is a full-time, non-supervisory role in a clerical office setting. The position routinely uses standard office equipment and is largely sedentary, with some filing and occasional bending, standing on a stool, and handling files. No travel is expected. Work is Monday through Friday, 8:30 a.m. to 5:30 p.m.; the schedule may change to accommodate business needs.

Requirements

Three to five years of work experience in a related field.
Excellent communication and listening skills to interact with a diverse, multicultural population.
Working knowledge of Microsoft Office (Word, Excel, and PowerPoint) and computers.
Ability to work independently and in a team environment, and to be self-driven.
Ability to meet deadlines and work well under pressure.
Ability to work with sensitive or confidential information.
Critical-thinking, problem-solving, judgment, and decision-making abilities.
Interpersonal and communication skills.
Time-management skills.
Customer/client focus.

Responsibilities

Use accounting software to record, store, and analyze information.
Provide administrative support to the Accounts Receivable and Accounts Payable departments and management, including handling calls and voicemails and routing calls appropriately.
Manage a portfolio of new associations and enter their data according to Standard Operating Procedures.
Research Accounts Receivable items received from field staff or customers, respond to assigned ticket-system items, and route items to the appropriate party when needed.
Process monthly Developer invoices and billings, and apply payments and wire transfers accurately.
Process coupon requests for new associations and prepare statements or statements of account as needed.
Process new special assessments and budgets.
Support the AR and AP Manager with tasks such as late-fee waivers, charges, bank reconciliations, special-assessment reconciliations, and projects.
Maintain Accounts Receivable records according to provided guidelines.
Assist with staff training.
Assist with stop-payment and void requests for AP vendor checks.
Add GL codes to Nexus.
Review and process security-deposit and maintenance refunds weekly.
Set up recurring vouchers in Jenark.
Assist with accountant inquiries regarding vendor checks not posted or recorded in Nexus or Jenark.
Assist the A/P Manager with new associations during onboarding and implementation.
Assist with vendor setups in Nexus and Jenark.
Perform other duties as assigned.