National Account Sales Coordinator

BlueTeam•Boca Raton, FL

16d•Onsite

About The Position

The National Account Sales Coordinator is an in-office inside sales and operational support role based in Boca Raton, Florida. The position works directly with the CEO and two Vice Presidents of Business Development to support BlueTeam’s national account strategy, strengthen client relationships, improve account coverage, and help ensure consistent executive engagement. The coordinator supports the CEO’s priorities and the VPs’ territory and account activity, while tracking sales activity and maintaining accountability and accurate CRM records. The role develops and maintains organizational maps for assigned national accounts, identifies decision makers and relationship gaps, tracks contact changes, and plans outreach cadence. It coordinates client meetings, events, trade show participation, and related logistics, and serves as an inside sales contact for assigned accounts by maintaining client touchpoints, following up on proposals, sharing relevant materials, responding to inquiries, and identifying expansion opportunities. The position also supports client onboarding and account operations, including setting up properties and portfolios, user credentials, SOPs, and jobs in BlueTeam’s platform; preparing agreements for e-signature; coordinating requirements with operations; and maintaining account files. It requires commercial curiosity, strong organization and communication, confidence working with senior sales leaders, and comfort in a fast-moving environment. The position is in-office and not eligible for remote work. Occasional travel and attendance at events or meetings outside regular office hours may be required.

Requirements

2–4 years of experience in sales support, account management, or business development coordination.
Experience supporting senior sales leaders is preferred within the stated experience profile.
Prior experience working directly with a C-suite executive or supporting multiple VP-level leaders simultaneously.
CRM proficiency is required, along with commitment to maintaining clean and complete data.
Proficiency in Microsoft Office, especially Excel and PowerPoint, Monday.com, DocuSign, and LinkedIn.
Exceptional organizational skills and ability to manage multiple leaders, accounts, and deadlines while maintaining detail.
Strong commercial instincts and ability to identify decision makers in large organizations and build relationship strategies.
Proactive communication, follow-through, and ability to flag issues and keep the CEO informed.
Professional presence and polished written communication for client-facing work.
Ability to work in a fast-moving, entrepreneurial environment with high expectations and changing priorities.
Ability to type and look at a computer screen for long periods and sit for long periods.
Ability to lift and carry office materials and sales supplies up to 25 pounds.

Nice To Haves

Bachelor’s degree in business, marketing, communications, or a related field preferred.
Pipedrive experience strongly preferred.
Experience in commercial real estate, property management, hospitality, healthcare, or emergency services is a significant plus.

Responsibilities

Manage priorities, schedules, and strategic follow-through across the national accounts portfolio in coordination with the CEO.
Provide operational support to two Vice Presidents of Business Development for their territory and account activity.
Schedule and coordinate VP meetings, client calls, travel, and events.
Monitor VP activity, pipeline progress, and client engagement frequency; identify gaps and support accountability.
Prepare briefing materials, call preparation packages, and client summaries for key meetings.
Develop and maintain organizational maps of assigned national accounts and their corporate, regional, and property-level decision makers.
Identify unengaged priority contacts and develop plans to close account relationship gaps.
Track contact changes, promotions, and departures using LinkedIn and CRM data.
Set contact priorities and outreach frequencies for key decision makers.
Expand account coverage across regional and national leadership, beyond single points of contact.
Coordinate client engagement activities, including dinners, facility tours, sporting events, golf outings, and executive meetings.
Research relevant trade shows, conferences, and association events and coordinate BlueTeam’s participation and preparation.
Attend select trade shows and client events as an inside representative and support relationship development.
Manage client-event logistics, including invitations, confirmations, materials, and follow-up.
Serve as the inside sales contact for assigned national accounts, maintaining touchpoints, following up on proposals, and nurturing relationships between VP visits.
Communicate with regional and national decision makers as well as local property and facility managers to support vertical account coverage.
Distribute marketing collateral, capability presentations, and relevant content to clients on a structured cadence.
Respond to client inquiries and route them to the appropriate VP or operations team as needed.
Identify expansion opportunities within existing accounts and share them with the assigned VP and CEO.
Track VP pipeline activity, meeting counts, client engagement frequency, and progress against targets; report to the CEO.
Maintain accurate Pipedrive CRM records for assigned accounts, including contacts, activity logs, deal stages, and next steps, and ensure VP entries are complete and timely.
Generate weekly and monthly reports for the CEO on VP performance, account coverage, gaps, and upcoming client touchpoints.
Flag lapsed VP engagement, missing decision-maker contacts, and outreach cadence issues.
Compile VP territory summaries, pipeline status, and account health metrics for internal sales reviews.
Manage new client onboarding, including property and portfolio setup, user credentials, SOP configuration, and job creation in the BlueTeam platform.
Prepare and send Master Service Agreements and contracts for e-signature via DocuSign.
Coordinate with internal operations teams to communicate and execute client requirements.
Maintain current account files, including contracts, onboarding records, and engagement history.