Medical Coordinator (Full Time)
About The Position
Schweiger is a leading dermatology practice with a significant national presence, offering medical, cosmetic, and surgical dermatology and allergy services. The company emphasizes creating the Ultimate Patient Experience and a great working environment. Schweiger has been recognized for its rapid growth and has received Great Place to Work certification. This Full-Time Medical Coordinator position is based at our Greenwich Office and involves supporting both clinical and administrative duties, functioning as a Medical Assistant and Patient Coordinator. The role requires performing high-quality clinical and front office responsibilities to support patients and providers, with previous healthcare experience being a prerequisite.
Requirements
- Previous healthcare experience is required.
- High School Diploma or GED required.
- Must be proficient in Microsoft Word, Excel, and Outlook.
- Strong communication, interpersonal, and organizational skills.
- Professional, reliable, and dedicated to maintaining high-quality service standards.
- Must be familiar with HIPAA and OSHA compliance.
Nice To Haves
- 6 months to 1 year of experience in a dermatology or medical environment preferred.
- Proficiency in EMR systems and patient scheduling tools preferred.
- Advanced education is encouraged.
- Certification as a Medical Assistant is highly encouraged.
Responsibilities
- Foster a welcoming and professional environment to enhance patient care and support the provider.
- Maintain a consistent and professional office presence.
- Assist providers with medical, cosmetic, and laser procedures.
- Ensure proficiency in all treatments, as well as pre-care and post-care instructions, anticipating provider needs to optimize patient flow.
- Prepare and maintain exam rooms before and after procedures.
- Ensure equipment is in working order and perform daily inventory checks on supplies, including retail and cosmetic products.
- Alert the team and General Manager of any low supplies as needed.
- Oversee the stocking of medical supplies and equipment.
- Ensure that all supplies are adequately stocked and maintain inventory records as requested.
- Properly document prescribed treatments, medications, lab requisitions, biopsies, cultures, photos, and patient consent forms.
- Manage follow-up appointments and track inventory used during each visit.
- Take payments, manage patient scheduling, and ensure proper documentation of insurance cards, referrals, and demographic information.
- Uphold privacy standards, ensuring sensitive information is handled securely, per HIPAA regulations.
- Complete daily financial tasks, including accurate cash handling, entering charges and payments, and ensuring cash is properly accounted for at the end of each shift.
- Handle petty cash and deposit all collected payments securely.
- Answer all phone calls promptly, confirm Zocdoc appointments, and make outgoing calls for patient retention.
- Maintain an organized and neat work area, ensuring patient privacy is preserved.
- Ensure that patient records are created and maintained accurately.
- Check emails and scan inboxes regularly to address time-sensitive issues.
- Perform other duties as assigned by supervisors.
Benefits
- Medical (Virtual Care included), HSA/FSA, Dental, Vision on 1st of the month after hire date
- 401K after 30 days of employment
- Company Sponsored Short Term Disability (Only applicable for non-California employee)
- Pre-tax savings available for public transit commuters
- Your birthday is an additional personal holiday
- Dental and Vision on 1st of the month after date of hire
- Employee discounts on Schweiger skin care products & cosmetic services
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
