Medical Coordinator (Full Time)

Schweiger Dermatology Group • Rutherford, NJ

1d • $19 - $24 • Onsite

About The Position

The Medical Coordinator supports clinical and administrative duties, combining Medical Assistant and Patient Coordinator functions. The role performs clinical and front-office responsibilities to support patients and providers and deliver high-quality patient care. Previous healthcare experience is required. The position is based at the Rutherford office and is scheduled for 30 or more hours per week, Monday through Friday, with rotating Saturdays. Candidates must be available to work flexibly within operating hours of 7 a.m. to 7 p.m. and help cover as part of a team.

Requirements

• Previous healthcare experience is required.
• High school diploma or GED required.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong communication, interpersonal, and organizational skills.
• Professional, reliable, and dedicated to maintaining high-quality service standards.
• Familiarity with HIPAA and OSHA compliance.

Nice To Haves

• Six months to one year of experience in a dermatology or medical environment.
• Proficiency in EMR systems and patient scheduling tools.
• Advanced education.
• Medical Assistant certification.

Responsibilities

• Foster a welcoming, professional office environment and support patients and providers.
• Assist providers with medical, cosmetic, and laser procedures; understand treatments and pre-care and post-care instructions, and anticipate provider needs to support patient flow.
• Prepare and maintain exam rooms before and after procedures.
• Check that equipment is working and conduct daily supply inventories, including retail and cosmetic products; alert the team and General Manager when supplies are low.
• Stock medical supplies and equipment and maintain inventory records as requested.
• Document prescribed treatments, medications, lab requisitions, biopsies, cultures, photographs, and patient consent forms.
• Manage follow-up appointments and track inventory used during patient visits.
• Take payments, schedule patients, and document insurance cards, referrals, and demographic information accurately.
• Protect sensitive patient information in accordance with HIPAA requirements.
• Complete daily financial tasks, including cash handling, entering charges and payments, accounting for cash at shift end, handling petty cash, and securely depositing collected payments.
• Answer phone calls promptly, confirm Zocdoc appointments, and make outgoing patient-retention calls.
• Maintain an organized and neat work area while preserving patient privacy.
• Create and maintain accurate patient records, check emails, and regularly scan inboxes to address time-sensitive issues.
• Perform other duties as assigned by supervisors.

Benefits

• Medical coverage, including virtual care, HSA/FSA, dental, and vision, beginning on the first of the month after hire for eligible full-time employees.
• 401(k) after 30 days of employment.
• Company-sponsored short-term disability for non-California employees.
• Pre-tax savings for public transit commuters.
• An additional personal holiday for the employee's birthday.
• Employee discounts on Schweiger skin care products and cosmetic services.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED