Medical Coordinator - Adult Mental Healthcare

A BETTER LIFE RECOVERY•Stillwater, MN

27d

About The Position

AMFM Healthcare is seeking a Medical Coordinator to provide administrative and clerical support to its nursing team and help ensure smooth clinical and operational processes. The role involves interacting with clients, nursing staff, and external healthcare providers, and supporting care for individuals experiencing severe mental illness. The position is located in Washington County, Minnesota, and is scheduled Wednesday through Sunday, 11:00 a.m. to 7:30 p.m., for 40 hours per week.

Requirements

Must be at least 21 years old.
Must successfully complete the ADP Selective Screening Services background check and any required state and federal background checks.
Associate’s degree in medical coordination or a related field, or a high school diploma/GED with at least 2 years of related experience.
At least 1 year of administrative experience, preferably in a healthcare setting.
Valid driver’s license and ability to qualify for the employer’s auto insurance policy, including 4 continuous years of driving experience, age 21 or older, fewer than 3 moving violations in the last 3 years, and no more than 1 major violation in the last 3 years.
Excellent written and verbal communication skills.
Proficiency with office equipment and software, including Microsoft Office, G Suite, EMR (Best Notes), and Adobe Acrobat.
Knowledge of clinical and medical terminology.
Ability to maintain professionalism and foster positive relationships with clients, families, and coworkers.
Strong organizational skills and ability to prioritize and manage multiple tasks.
Ability to work independently and collaboratively.
Ability to use a computer and electronic systems and communicate in written and verbal formats.
Ability to sit, stand, or walk for extended periods, lift up to 20 pounds, and climb stairs as needed.

Responsibilities

Provide clerical and administrative support to the nursing department and Executive Directors.
Triage client calls and alert licensed personnel when necessary.
Greet clients professionally and warmly.
Notify clients of upcoming appointments and assist with scheduling.
Maintain an organized nursing station and a quiet, focused atmosphere.
Handle pharmacy orders, chart audits, and documentation submissions.
Collaborate with healthcare providers, coordinate medication needs, and manage clients’ medical appointments.
Manage office systems, including intake procedures and database organization.
Ensure compliance with HIPAA and other regulatory standards.
Manage purchasing orders for nursing supplies and obtain timely approvals.
Prepare letters, reports, and presentations for the nursing department as needed.
Support intake assessments and maintain client medical records according to best practices.