Material Coordinator
About The Position
The Material Coordinator orchestrates procurement flow, ensures material availability, manages material movement, and maintains accurate materials needed to meet production schedules and customer delivery obligations. The role works closely with Purchasing, Planning, Production, Quality, Kitting, Sales, customers, and other internal departments to ensure materials are available when needed and are appropriately managed throughout manufacturing. The position also interacts extensively with customers to resolve complex material issues, including long lead times, stock shortages, obsolescence, and alternate parts. The Material Coordinator oversees inventory levels, identifies material deficiencies, manages work orders, tracks purchase order progress, reports data, and supports production-planning adjustments. The role helps prevent production interruptions, preserve inventory integrity, and fulfill orders on time. It is a full-time, onsite, non-exempt hourly position in the Material department and reports to the Materials Manager.
Requirements
- High school diploma or equivalent required.
- 2–4 years of experience in materials, inventory control, production planning, purchasing, or manufacturing preferred.
- Intermediate or advanced knowledge of Excel, including XLOOKUPs and nested formulas.
- Understanding of manufacturing material flow and inventory-control principles.
- Ability to understand bills of materials, work orders, purchase orders, part numbers, and production schedules.
- Strong organizational and prioritization skills.
- Strong written and verbal communication skills.
- High degree of accuracy and attention to detail.
- Strong problem-solving skills.
- Ability to identify and communicate material shortages proactively.
- Ability to work effectively with multiple departments and competing priorities.
- Ability to perform basic inventory and material calculations.
- Proficiency with Microsoft Excel and Outlook.
- Ability to work independently while maintaining effective cross-functional communication.
Nice To Haves
- Associate degree in Business, Operations, Logistics, or a related field.
- Experience in materials, inventory control, production planning, purchasing, or manufacturing (2–4 years preferred).
- Previous experience in a manufacturing environment.
Responsibilities
- Coordinate the availability and movement of bill-of-material (BOM) components using Microsoft Excel and Outlook.
- Review production schedules, work orders, BOMs, and material requirements to identify current and upcoming needs.
- Monitor material availability to support production schedules and customer delivery commitments.
- Identify shortages and communicate material constraints to Purchasing, Planning, Production, and customers.
- Follow up on critical material requirements and assist with expediting materials when necessary.
- Coordinate with Purchasing on open purchase orders, expected delivery dates, shortages, and supplier delays.
- Verify required BOM components are on hand before work orders are released to Production.
- Assist in maintaining accurate inventory locations and quantities; investigate discrepancies and coordinate corrections.
- Participate in cycle counts and physical inventory activities.
- Assist with identifying and dispositioning excess, obsolete, damaged, or nonconforming inventory.
- Ensure materials requiring special handling, traceability, shelf-life control, or specific storage conditions are properly identified and managed.
- Monitor work-in-process material and help resolve material-related production interruptions.
- Coordinate material movement among warehouse, production, inspection, and other operational areas.
- Maintain accurate material documentation, records, and transaction history.
- Assist with reviewing BOM accuracy and report discrepancies to Planning, Engineering, or appropriate management.
- Communicate material status and shortages during production or planning meetings.
- Assist with improving material-flow and inventory-control processes.
- Verify part numbers, quantities, revisions, lot numbers, and other required material information.
- Follow established company procedures, quality requirements, safety practices, and inventory-control standards.
- Perform other related duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
