Marketing Traffic Coordinator

MB2 Dental•Carrollton, TX

About The Position

MB2 Dental is hiring a Traffic Coordinator to join its Marketing team. The role manages incoming creative and marketing requests and coordinates projects across marketing and creative teams, from intake and scheduling through review, approval, and final delivery. The coordinator maintains project schedules and status information in Asana and Monday.com, tracks competing deadlines and team workloads, follows up with stakeholders, and identifies risks and workflow improvements. The position also coordinates project schedules around film producer travel commitments and assists with reporting on project volume, turnaround time, workload, and team capacity.

Requirements

1–3 years of experience in creative project coordination, traffic coordination, marketing project management, production coordination, workflow management, studio coordination, or a similar project-focused role.
Hands-on experience with both Asana and Monday.com.
Experience actively managing projects in Asana and Monday.com, including tasks, assignments, deadlines, project statuses, and workflow tracking.
Demonstrated ability to manage multiple projects, priorities, and deadlines simultaneously.
Strong organizational skills and exceptional attention to detail.
Strong written and verbal communication skills and confidence proactively following up with stakeholders.
Ability to hold stakeholders accountable across creative and account management teams to meet deadlines and commitments.
Ability to identify potential delays or workflow issues and communicate them before they affect project delivery.
Comfort working across multiple teams and coordinating projects involving several stakeholders.
Proficiency with Microsoft Office and Microsoft Teams, particularly calendars, spreadsheets, and shared documents.
Ability to remain organized, adaptable, and solution-oriented in a fast-paced, deadline-driven environment.

Nice To Haves

Experience working within an in-house creative team, marketing department, advertising agency, creative agency, or production environment.
Experience coordinating work across designers, copywriters, video producers, marketing professionals, or other creative team members.
Understanding of creative production workflows, including project intake, assignment, review, revisions, approvals, and delivery.
Experience improving project-management workflows, intake processes, templates, or team processes.

Responsibilities

Manage the intake, prioritization, assignment, and tracking of incoming creative and marketing requests.
Build and maintain project schedules in Asana and Monday.com, keeping tasks, owners, due dates, dependencies, and project statuses accurate and current.
Manage multiple active projects and competing deadlines while maintaining visibility into priorities and deliverables.
Coordinate between marketing and creative teams and communicate project requirements, priorities, timelines, and expectations.
Monitor project progress and team workloads to identify scheduling conflicts, bottlenecks, missing information, and at-risk deadlines.
Follow up with project owners and stakeholders to obtain information, approvals, feedback, and deliverables.
Escalate timeline risks and unresolved roadblocks as needed.
Coordinate projects through design, copywriting, video production, proofreading, review, revisions, approval, and final delivery.
Organize and communicate stakeholder feedback and revisions as clear, actionable direction for creative teams.
Balance film producer travel schedules with active project workloads and timelines, coordinating with marketing managers and marketing coordinators.
Identify opportunities to improve project intake, workflows, templates, processes, and efficiency.
Assist with reporting on project volume, turnaround time, workload, and team capacity.
Perform other duties as assigned.