Marketing Traffic Coordinator

Dental Office•Carrollton, TX

About The Position

MB2 Dental is hiring a Traffic Coordinator to join its Marketing team. The role involves independently coordinating multiple marketing and creative projects, deadlines, and responsibilities in a collaborative environment. The coordinator manages incoming requests and project schedules, keeps teams and stakeholders informed, monitors workloads and progress, and helps ensure projects move through the creative process to final delivery. The position also supports coordination around film producer travel schedules, reporting on project activity and capacity, and improving workflows and processes.

Requirements

1–3 years of experience in creative project coordination, traffic coordination, marketing project management, production coordination, workflow management, studio coordination, or a similar project-focused role.
Hands-on experience with both Asana and Monday.com, including managing tasks, assignments, deadlines, project statuses, and workflow tracking.
Demonstrated ability to manage multiple projects, priorities, and deadlines simultaneously.
Strong organizational skills and exceptional attention to detail.
Strong written and verbal communication skills, with confidence proactively following up with stakeholders.
Ability to hold stakeholders across creative and account management teams accountable for deadlines and project commitments.
Ability to identify potential delays or workflow issues and communicate them before they affect project delivery.
Comfort working across multiple teams and coordinating projects involving several stakeholders.
Proficiency with Microsoft Office and Microsoft Teams, particularly calendars, spreadsheets, and shared documents.
Ability to remain organized, adaptable, and solution-oriented in a fast-paced, deadline-driven environment.

Nice To Haves

Experience in an in-house creative team, marketing department, advertising agency, creative agency, or production environment.
Experience coordinating work across designers, copywriters, video producers, marketing professionals, or other creative team members.
Understanding of creative production workflows, including intake, assignment, review, revisions, approvals, and delivery.
Experience improving project-management workflows, intake processes, templates, or team processes.

Responsibilities

Manage the intake, prioritization, assignment, and tracking of incoming creative and marketing requests.
Build and maintain project schedules in Asana and Monday.com, keeping tasks, owners, due dates, dependencies, and statuses accurate and current.
Manage multiple active projects and competing deadlines while maintaining visibility into priorities and deliverables.
Coordinate between marketing and creative teams and communicate project requirements, priorities, timelines, and expectations.
Monitor project progress and team workloads to identify scheduling conflicts, bottlenecks, missing information, and at-risk deadlines.
Follow up with project owners and stakeholders to obtain information, approvals, feedback, and deliverables.
Escalate timeline risks and unresolved roadblocks as needed.
Coordinate projects through design, copywriting, video production, proofreading, review, revisions, approval, and final delivery.
Organize stakeholder feedback and revisions into clear, actionable direction for creative teams.
Coordinate film producer travel schedules with active project workloads and timelines, working with marketing managers and coordinators to schedule projects appropriately.
Identify opportunities to improve project intake, workflows, templates, processes, and efficiency.
Assist with reporting on project volume, turnaround time, workload, and team capacity.
Perform other duties as assigned.