Marketing Traffic Coordinator

MB2 Dental•Carrollton, TX

About The Position

MB2 Dental is hiring a Traffic Coordinator to join its Marketing team. The role coordinates incoming creative and marketing requests and manages their schedules, assignments, progress, and delivery. It works closely with marketing and creative teams and other stakeholders to keep requirements, priorities, timelines, and expectations clear. The coordinator manages multiple projects and competing deadlines, monitors workloads and project risks, follows up for information and approvals, and escalates roadblocks when needed. Projects may move through design, copywriting, video production, proofreading, review, revisions, approval, and final delivery. The role also coordinates project schedules around film producer travel commitments, helps improve workflows and project intake, and assists with reporting on project volume, turnaround time, workload, and team capacity. MB2 describes the environment as highly collaborative while requiring independent management of multiple projects, deadlines, and responsibilities.

Requirements

1–3 years of experience in creative project coordination, traffic coordination, marketing project management, production coordination, workflow management, studio coordination, or a similar project-focused role.
Hands-on experience with both Asana and Monday.com, including actively managing tasks, assignments, deadlines, project statuses, and workflow tracking.
Demonstrated ability to manage multiple projects, priorities, and deadlines simultaneously.
Strong organizational skills and exceptional attention to detail.
Strong written and verbal communication skills, with confidence proactively following up with stakeholders when action is needed.
Ability to follow up with and hold stakeholders across creative and account management teams accountable for deadlines and project commitments.
Ability to identify potential delays or workflow issues and communicate them before they affect project delivery.
Comfort working across multiple teams and coordinating projects involving several stakeholders.
Proficiency with Microsoft Office and Microsoft Teams, particularly calendars, spreadsheets, and shared documents.
Ability to remain organized, adaptable, and solution-oriented in a fast-paced, deadline-driven environment.

Nice To Haves

Experience in an in-house creative team, marketing department, advertising agency, creative agency, or production environment.
Experience coordinating work across designers, copywriters, video producers, marketing professionals, or other creative team members.
Understanding of creative production workflows, including intake, assignment, review, revisions, approvals, and delivery.
Experience improving project-management workflows, intake processes, templates, or team processes.

Responsibilities

Manage intake, prioritization, assignment, and tracking of incoming creative and marketing requests.
Build and maintain project schedules in Asana and Monday.com, keeping tasks, owners, due dates, dependencies, and statuses current.
Manage multiple active projects and competing deadlines while maintaining visibility into priorities and deliverables.
Coordinate between marketing and creative teams, communicating project requirements, priorities, timelines, and expectations.
Monitor project progress and team workloads to identify scheduling conflicts, bottlenecks, missing information, and at-risk deadlines.
Follow up with project owners and stakeholders to obtain information, approvals, feedback, and deliverables.
Escalate timeline risks and unresolved roadblocks to keep projects moving.
Coordinate projects through design, copywriting, video production, proofreading, review, revisions, approval, and final delivery.
Organize and communicate stakeholder feedback and revisions as clear, actionable direction for creative teams.
Balance film producer travel schedules with project workloads and timelines, coordinating with marketing managers and coordinators.
Identify opportunities to improve project intake, workflows, templates, processes, and efficiency.
Assist with reporting on project volume, turnaround time, workload, and team capacity.
Perform other duties as assigned.