Marketing Project Coordinator

Associated Students Inc., CSUF•Fullerton, CA

133d•$31 - $36•Onsite

About The Position

The Marketing Project Coordinator coordinates the operational workflow of Associated Students Inc., CSUF’s Marketing, Communication & Design (MCD) department. Reporting to the Associate Director of Marketing, Communication & Design, the coordinator manages project intake, timelines, deliverables, production logistics, and workflow communication across marketing campaigns and communications initiatives. The role works with MCD creative leads and other ASI departments to keep projects moving efficiently, monitor progress, identify delays or operational challenges, and provide status updates to department leadership. The coordinator also supports campaign coordination, serves as a liaison between ASI departments and MCD, and handles logistics for promotional materials and printed items, including vendor communications, orders, delivery schedules, purchasing documentation, and invoice information. The role helps maintain workflow standards and tracking systems and assesses processes for opportunities to improve coordination and project delivery. Work is primarily performed in an office setting with extended computer use, occasional exposure to varying indoor and outdoor environments, and interaction with a wide range of stakeholders. Participation in off-campus or after-hours events, meetings, or retreats may be required. The position may also require occasional driving. Employment is contingent on a satisfactory employment history and criminal background investigation, and the employee must serve as a Mandatory Reporter.

Requirements

Bachelor’s degree from an accredited four-year college or university.
Degree in project management or an operations-related discipline, marketing, business administration, communications, public relations, event management, or organizational leadership.
Strong organizational and time-management skills.
Ability to manage and prioritize multiple projects and track deadlines effectively.
Excellent written and verbal communication skills.
Ability to work collaboratively in a team environment.
Proficiency in basic computer skills for data entry, record-keeping, and potentially relevant software such as inventory management tools.
Ability to build positive relationships with staff, volunteers, community partners, and university departments.
Ability to work effectively with people from diverse backgrounds and perspectives.
Ability to adapt to changing situations and unexpected challenges.
Ability to meet deadlines, juggle tasks, and prioritize effectively.
Must meet employment-history and criminal-background investigation requirements.
Must serve as a Mandatory Reporter and sign the ASI Mandatory Reporter Form.
May be required to drive occasionally; a valid driver’s license and current auto insurance must be on file and meet CSURMA driving standards.

Nice To Haves

Experience coordinating marketing campaigns, communications initiatives, or events.
Experience with project management platforms such as Basecamp, Asana, Monday, or similar tools.
Experience coordinating vendor relationships or production logistics.
Experience in higher education, nonprofit, or student-focused environments.

Responsibilities

Coordinate incoming marketing and communications requests and route projects to appropriate department leads.
Review requests with the Associate Director to determine project scope, priorities, and timelines.
Organize projects and tasks in Basecamp and track deadlines and deliverables across campaigns and initiatives.
Coordinate kickoff meetings for major campaigns and initiatives.
Monitor project timelines and follow up with departments and stakeholders regarding materials, approvals, and deliverables.
Identify workflow bottlenecks, missed deadlines, approval delays, production delays, and scheduling conflicts, and communicate or escalate issues to department leadership.
Maintain project status tracking and provide regular workflow updates to leadership.
Coordinate multi-channel marketing campaigns across design, digital media, and communications; track deliverables, timelines, production schedules, and handoffs.
Serve as an operational liaison between ASI departments and MCD regarding timelines, approvals, deliverables, and communication needs.
Gather project details and ensure marketing requests include information required for production and implementation.
Coordinate approvals, updates, and workflow communications between departments and MCD.
Coordinate ordering and production of promotional materials and printed items with the Design & Production Manager and student staff.
Communicate with vendors to gather quotes, production specifications, and delivery timelines; coordinate order placement, delivery schedules, and distribution timelines.
Ensure promotional items meet brand standards and design specifications.
Gather vendor quotes and production estimates, prepare purchasing documentation, coordinate purchase requests, track orders, and maintain purchasing records.
Coordinate invoice documentation and provide purchasing information to the Associate Director for approval and finance processing.
Monitor workflows and identify operational inefficiencies, communication gaps, scheduling conflicts, and recurring production challenges.
Provide workflow updates and operational recommendations to leadership and support development and maintenance of workflow standards, tracking systems, and coordination procedures.
Assess workflow efficiency, project turnaround times, and operational processes to identify opportunities for improvement.