Project Coordinator, Marketing and Communications

University of North Florida•Jacksonville, FL

About The Position

The Project Coordinator supports the coordination and execution of marketing initiatives and campaigns, campus and community engagement activities, and marketing and communications projects. The role works with team members and stakeholders to help deliver campaigns and maintain alignment with the University of North Florida’s branding and communication goals. The position supports marketing campaign coordination by tracking timelines, budgets, deliverables, and resources; maintaining relationships with internal departments, faculty, staff, and external vendors; gathering research and information; preparing presentations; and supporting the production and procurement of promotional materials. It also supports event organization and logistics, serves as a contact for event inquiries, and represents the department at events. Project management support includes assisting with multi-channel campaigns and enterprise systems, coordinating project tasks and resources, maintaining project documentation, scheduling meetings, tracking action items, identifying and escalating potential risks, and helping develop documented processes and best practices. The position reports to the Project Manager. Nights and weekends may be required. A background check is required, and a credit check may also be required under university policy. The role is designated as a Responsible Employee under Title IX and must promptly report specified allegations of sexual misconduct, sexual violence, and child sexual abuse.

Requirements

Master's or Bachelor's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
Strong problem-solving and decision-making abilities.
Strong relationship-building skills.
Ability to adapt and remain resourceful under shifting priorities or challenges.
Enthusiastic, professional demeanor and commitment to UNF’s mission and values.
Ability to complete a background check; a credit check may also be required under university policy.

Responsibilities

Support coordination of marketing campaigns, including tracking timelines, budgets, deliverables, and required resources.
Maintain effective relationships with internal departments, faculty, staff, and external vendors to support alignment with brand strategies and university priorities.
Gather information and research, including best practices, marketing trends, and information relating to higher education institutions and enrollment.
Update and create professional presentations communicating campaign goals, outcomes, and strategies to stakeholders.
Support production and procurement of print collateral, promotional items, and other materials used to promote the university.
Perform other duties as assigned by the Associate VP of Marketing and Communications and Project Manager.
Support organization and logistics for department initiatives, community and campus engagement events, and outreach, including scheduling, vendor coordination, on-site assistance, and follow-up.
Serve as a point of contact for event-related inquiries and details.
Represent the department professionally at events and engage with students, staff, and external partners.
Assist in planning and executing multi-channel campaigns promoting the university’s strategic initiatives.
Assist in enterprise system(s) organization and support, and act as a point of contact.
Assist with planning and coordination of project timelines, tasks, and resources.
Prepare and maintain project documentation, including status reports and project plans.
Schedule and communicate project meetings, prepare and maintain agendas, and follow up on action items.
Identify and escalate potential project issues or risks to the Project Manager.
Assist in creating and maintaining processes and best practices, with supporting documentation for consistent workflows.
Promptly report specified allegations of sexual misconduct, sexual violence, and child sexual abuse to the University’s Title IX Administrator or a divisional Title IX Coordinator.