Project Coordinator, Marketing and Communications

University of North Florida Alumni Association•Jacksonville, FL

About The Position

The Project Coordinator supports the coordination and execution of marketing initiatives and campaigns, campus and community engagement activities, and marketing and communications projects. The role works with team members and stakeholders to deliver campaigns and maintain alignment with UNF’s branding, communications goals, strategic initiatives, and university priorities. The position supports campaign coordination, research, presentations, print and promotional materials, event logistics, and project management processes. It also maintains project documentation, helps coordinate timelines and resources, schedules meetings, tracks follow-up actions, and escalates potential risks or issues to the Project Manager. The position may include nights and weekends and requires a background check; a credit check may also be required under University policy. The position is designated as a Responsible Employee under Title IX and must promptly report specified allegations of sexual misconduct, sexual violence, and child sexual abuse to the appropriate University administrator or coordinator.

Requirements

Master’s or bachelor’s degree and at least 2 years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219.
Strong problem-solving and decision-making abilities.
Strong relationship-building skills.
Adaptable and resourceful when priorities or challenges shift.
Enthusiastic and professional demeanor, with commitment to UNF’s mission and values.
Ability to work nights and weekends may be required.
Must complete a background check; a credit check may also be required under University policy.

Responsibilities

Support marketing campaign coordination by tracking timelines, budgets, deliverables, and required resources.
Maintain relationships with internal departments, faculty, staff, and external vendors to support brand strategies and university priorities.
Gather information and conduct research on best practices, marketing trends, higher education institutions, and enrollment as needed.
Update and create presentations communicating campaign goals, outcomes, and strategies to stakeholders.
Support the production and procurement of print collateral, promotional items, and other materials used to promote the university.
Perform other duties as assigned by the Associate VP of Marketing and Communications and Project Manager.
Support organization and logistics for department initiatives, campus and community engagement events, and outreach, including scheduling, vendor coordination, on-site assistance, and follow-up.
Serve as a point of contact for event-related inquiries and details.
Represent the department professionally at events and engage with students, staff, and external partners.
Assist with planning and executing multichannel campaigns promoting the university’s strategic initiatives.
Assist with enterprise system organization and support, and act as a point of contact.
Assist with planning and coordinating project timelines, tasks, and resources.
Prepare and maintain project documentation, including status reports and project plans.
Schedule and communicate project meetings, prepare and maintain agendas, and follow up on action items.
Identify and escalate potential project issues or risks to the Project Manager.
Assist in creating and maintaining processes, best practices, and supporting documentation to promote consistent workflows.
Promptly report allegations specified under the position’s Title IX Responsible Employee designation.